Job Description

• Administrative Support & Scheduling
• Manage and coordinate complex calendars, meetings, and appointments for the supported leaders
• Prepare meeting agendas, take minutes, and follow up on action items
• Project Documentation
• Assist in preparing, editing, and organizing documents and reports for ongoing projects
• Ensure timely and accurate documentation submission and storage
• Expense & Claims Handling
• Manage and process staff expense claims, ensuring proper documentation and timely reimbursement
• Track and reconcile expense records as needed
• Vendor & Client Liaison
• Communicate effectively with vendors and clients, particularly those based in China
• Handle correspondence, coordinate logistics, and manage basic translation or communication support (as needed)
• General Support
• Provide day-to-day assistance to the supported leaders to ensure their operational efficiency
• Handle ad-hoc administrative and coordination tasks as required

Job Requirements

• Proven experience as an Executive Assistant or in a similar administrative role
• Strong organizational and time management skills
• Excellent written and verbal communication skills in English; proficiency in Mandarin is a strong advantage
• High attention to detail and ability to work independently
• Proficiency in MS Office Suite and online scheduling tools
• Experience in working with Chinese vendors or clients is a plus

Skills