Job Description

• Assist senior executives with daily administrative tasks, including managing calendars, scheduling appointments, and organizing meetings.
• Handle correspondence, both incoming and outgoing, and ensure timely responses to emails, letters, and phone calls.
• Prepare and edit documents, presentations, and reports as required by senior executives.
• Conduct research and gather information on specific topics as requested.
• Arrange travel accommodations, including flights, hotels, and transportation, and prepare detailed itineraries.
• Maintain and update filing systems, both electronic and physical, ensuring confidentiality and accuracy of information.
• Coordinate and facilitate communication between senior executives and internal/external stakeholders, such as clients, suppliers, and employees.
• Take meeting minutes, distribute agendas, and follow up on action items.
• Assist in the planning and organization of company events, meetings, and conferences.
• Provide general office support, including ordering supplies, managing petty cash, and maintaining office equipment.
• Assist in researching and identifying suitable awards, grants, and Nobel Prize opportunities that align with the organization's mission and goals.
• Collaborate with internal teams to gather information, data, and supporting documentation required for award, Nobel Prize, and grant applications.
• Prepare and format application materials, ensuring they meet submission guidelines and deadlines.

Job Requirements

• High school diploma or equivalent; additional education or certification in office administration or related fields is a plus.
• Proven experience in an administrative or secretarial role is preferred but not required. Fresh graduates are welcome to apply.
• Strong organizational skills and the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Attention to detail and a high level of accuracy in work.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong multitasking abilities and the capacity to work under pressure.
• Professional and friendly demeanor with excellent interpersonal skills.
• Strong problem-solving skills and the ability to think on your feet.

Skills