Job Description

The Purchasing Executive is responsible for supporting day-to-day procurement activities, including sourcing, issuing purchase orders, coordinating with suppliers, and ensuring timely delivery of materials or services at competitive prices. This role focuses on operational purchasing and supplier coordination.

Key ResponsibilitiesProcurement & Purchasing Operations

• Source materials, products, and services according to approved specifications and budgets
• Prepare and issue Purchase Requisitions (PR) and Purchase Orders (PO)
• Monitor order status and follow up with suppliers to ensure on-time delivery
• Coordinate with internal departments (Production, Warehouse, Finance) on purchasing needs

Supplier Management

• Communicate with existing suppliers on pricing, availability, delivery schedules, and documentation
• Request quotations and perform basic price comparisons
• Maintain updated supplier records, price lists, and agreements
• Support evaluation of supplier performance (quality, delivery, responsiveness)

Documentation & Records

• Ensure purchasing documents are complete and properly filed (POs, DOs, invoices)
• Verify invoices against PO and Delivery Orders before submission to Finance
• Maintain accurate purchasing data in ERP or procurement systems

Inventory & Cost Control Support

• Assist in monitoring inventory levels to avoid shortages or overstocking
• Support cost-saving initiatives through price comparison and supplier negotiation (basic level)
• Highlight any supply issues, delays, or discrepancies to management

Compliance & Process Support

• Follow company purchasing policies and internal controls
• Support audits by providing purchasing records and documentation
• Assist in improving purchasing processes and efficiency

Job Type: Full-time

Benefits:

• Free parking
• Health insurance
• Opportunities for promotion
• Professional development

Job Requirements

Fresh graduates or 1-2 years of experience in procurement/purchasing/logistics.

Skills