Job Description

Provides HR administrative support across compensation & benefits, personnel data management, HR administration, onboarding/offboarding, HR reporting and HR projects, including payroll assistance, record keeping, HRIS updates, training coordination, and compliance support.

Job Requirements

Key responsibilities include:

• Compensation & Benefits Support
  • Assist in payroll preparation activities (data consolidation, verification, and reporting)
  • Support administration of employee benefits (e.g., insurance, allowances, claims)
  • Maintain and update compensation-related records and reports
  • Assist in annual processes such as salary review, bonus, and increment exercises
  • Support preparation of HR reports and dashboards (e.g., headcount, turnover, cost analysis)
• Personnel Data Management
  • Maintain and update employee records in HR systems and databases
  • Ensure accuracy, completeness, and confidentiality of employee information
  • Assist in data audits, data cleaning, and validation exercises
  • Support HRIS updates and documentation
• HR Administration & General Admin Support
  • Organize and maintain employee personal files (both hardcopy and digital filing systems)
  • Prepare, sort, and file HR documents (contracts, letters, forms, etc.)
  • Assist in preparation of HR letters (confirmation, promotion, transfer, disciplinary, etc.)
  • Support onboarding and offboarding documentation processes
  • Handle document scanning, photocopying, and archiving
  • Assist in scheduling meetings, interviews, and HR-related appointments
  • Prepare meeting materials, minutes of meetings, and follow-up actions
  • Support coordination of training sessions (logistics, attendance tracking, documentation)
  • Manage incoming HR-related emails, calls, and general inquiries
  • Assist in procurement and inventory tracking of HR supplies (e.g., stationery, name cards, onboarding kits)
  • Support travel or accommodation arrangements (if applicable)
  • Perform ad-hoc administrative duties as assigned
• HR Projects & Support
  • Assist in HR initiatives and projects (e.g., digitization, process improvement, policy updates)
  • Provide support during audits or compliance checks
  • Participate in HR team meetings and learning sessions
  • Support any other HR-related tasks as assigned by the team

Skills