Job Description

• Greet and assist visitors, clients, and staff in a courteous and professional manner.
• Answer, screen, and direct incoming calls promptly.
• Maintain a clean, organized, and professional front desk area.
• Handle incoming and outgoing mail, courier services, and company documents, ensuring proper tracking and timely distribution.
• Maintain accurate records of document movement and courier logs.
• Assist with scheduling meetings, appointments, and conference room bookings.
• Prepare and update documents, reports, and correspondence.
• Support HR and finance teams with basic data entry and filing tasks.
• Liaise with vendors and service providers for billing, office supplies, and maintenance needs.
• Monitor office facilities, report maintenance issues, and coordinate repairs or cleaning services.
• Ensure office supplies are stocked and equipment is in good working condition.
• Assist in organizing company events, meetings, and staff activities.

Job Requirements

• Possess at least a SPM qualification or equivalent.
• Demonstrated ability to communicate effectively, with strong interpersonal and customer service skills.
• Professional demeanor and well‑presented appearance at all times.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Strong organizational skills with the ability to multitask, prioritize, and manage time efficiently.
• High level of integrity and discretion in handling confidential documents and information.
• Ability to work independently as well as collaboratively within a team environment.
• Knowledge of Mandarin will be considered an added advantage.
• Prior experience in reception, courier/document handling, or administrative support roles will be viewed favorably.

Skills