Job Description

✨ Job Opportunity: Accounting & Administrative Assistant
📍 Location: Kuala Lumpur (Easily accessible by public transport - Monorail Bukit Nanas / LRT KLCC)
🏢 Industry: Software & IT Services

Are you a detail-oriented professional who enjoys working with numbers, systems, and people? Join a growing IT Services company and play a vital role in supporting accounting operations and administration across the region.

Why Joining?

• Exposure to regional accounting operations, including China (Shanghai)
• Dynamic IT & software services environment
• Stable role with diverse responsibilities—no two days are the same
• Collaborative and supportive team culture

Your Key Responsibilities

• Data Entry & Record Keeping: Accurately inputting financial data specially for Shanghai China Chinese, maintaining ledgers, auditing supporting documents, and filing documents (physical/digital). 
• Banking: Creating Vendor template in Chinese 
• Fixed Asset stock reconciliation: Reconciling fixed assets clearing accounts and ICO item recharge and refund 
• Reconciliation: Credit card reconciliation and ADP payroll recharge.
• Reporting: Assisting with basic financial reports, journal entries, and compiling records such as local statutory entertainment and marketing details for managers. 
• Vendor Management & Coordinator: Manages supplier relationships, ensuring smooth operations by handling onboarding, contracts and verify details with vendor directly.  Being the primary contact to liaise between internal stakeholders and vendor. 
• Procurement Support: Send invoice for verification and payments and batching AP invoices.
• Accounts Administrative Support : Circulate and check including local statutory FX rates for billing and align with Accounting system, managing correspondence, APJ petty cash, managing central mailbox, invoice processing for opex recharge and other clerical duties for the team. 
• Office Administrative Support for (MY): Managing daily office operations, handling communications (phones, emails, mail), scheduling appointments, organizing files, preparing documents/reports, managing supplies, and assisting staff to ensure smooth workflow, acting as a key organizational backbone.  Liaising and supporting Facility department requirement such as office leasing, equipment repairs and maintenance, etc
• IT Administrative Support: Co-ordinating and following up on asset allocation confirmation with employee
• Compliance: Ensuring transactions comply with company policies and deadlines. 

Job Requirements

✔ Diploma or higher qualification in Accounting, Finance, or related fields
✔ At least 2 years of relevant experience in accounting and/or administrative roles
✔ Experience with accounting systems (e.g. Oracle, Navision, NetSuite) is an advantage
✔ Proficient in Microsoft Excel & Word
✔ Strong data entry skills with high attention to detail and accuracy
✔ Well-organized, able to prioritize tasks and meet deadlines
✔ Comfortable working in a structured, compliance-driven environment

Skills