Job Description

About

We are seeking a highly organized and proactive Executive Assistant to support the Senior Management. This role is critical in ensuring the smooth coordination of board activities, managing confidential information and providing high-level administrative and strategic support.

 

Key Responsibilities

• Provide high-level secretarial and administrative support to senior management.
• Coordinate and manage meetings, including scheduling, agenda preparation and minutes taking plus track action items and follow up on key decisions from meetings. 
• Prepare, review and organize reports, presentations and confidential documents which include official correspondences, quotations, proposals and other related documentation as required.
• Handle confidential correspondence, reports and documentation with utmost discretion. Handle office communications professionally and maintain strict confidentiality.
• Act as a liaison between the Board, senior management and external stakeholders as well as internal stakeholders.  
• Manage complex calendars, travel arrangements and meeting logistics for board members.
• Maintain proper filing systems and corporate records. 
• Ensure compliance with corporate governance and internal policies.
• Support in coordinating company events and any special projects and strategic initiatives as assigned.

Job Requirements

Requirements

• Diploma/Degree in Business Administration, Secretarial Studies or equivalent
• Minimum 3–5 years’ experience as a Executive Assistant to Senior Management/ Secretary to Director. 
• Excellent verbal and written communication skills in Bahasa Melayu, English and Mandarin (proficiency in Mandarin is required to liaise and correspond with Mandarin-speaking clients).
• Strong organizational and ability to multitask and prioritize daily task with attention to detail.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Professional, discreet, reliable and able to handle sensitive information with integrity.

Skills