Job Description

• Office Administration & Upkeep

1. Manage office supplies: stationery, pantry items, toiletries, and snacks.
2. Oversee office upkeep activities: air conditioning, water filter, printer maintenance, pest control, and lighting.
3. Coordinate office and hostel cleaning schedules, including monitoring cleaner attendance.
4. Apply for building access for new staff and maintain related records.
5. Ensure regular maintenance and cleanliness of hostel facilities.

• Event & Activity Support

1. Assist in organizing and supporting company activities including festivals, sports events, and team-building sessions.

• Staff Support & HR Administration

1. Support staff business travel arrangements: accommodation, flight, and transportation.
2. Assist in checking and recording staff attendance.
3. Handle visa and permit applications for all types of work permits.
4. Maintain proper asset records and oversee company asset tracking.
5. Record and update contract documentation, including stamping and renewal

• Finance & Document Handling

1. Prepare and maintain payment vouchers and related finance documents.
2. Manage courier services and ensure timely document delivery.

• Utilities & Communications

1. Handle telecommunication and utility matters, including Unifi and other services. 

Job Requirements

• Proven experience as an administrative assistant or similar role.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Attention to detail and problem-solving skills.
• Ability to prioritize tasks and meet deadlines.
• High level of discretion and professionalism.
• Bachelor’s degree or equivalent work experience preferred.

Skills