Job Description

 Job Summary

The Office Administrative Internship offers a unique opportunity for hands-on experience in the administrative operations of our small boutique restaurant group.. The extern will gain practical skills in office management, procurement, finance, and cross-departmental coordination. This role is ideal for developing their administrative expertise in the food and beverage industry, including project management, stakeholder management, & organizational skills.

Key Responsibilities

• Office Administration
• Assist in maintaining office organization, including ordering supplies, managing inventories, and ensuring office equipment is functional.
• Help schedule meetings and manage calendars for the office team, including booking of meeting rooms.
• Assist in coordinating and supporting office events, meetings, and presentations.
• Help maintain both digital and physical filing systems.
• Provide administrative support in documentation of forms, registrations & licenses for a variety of needs (supplier registration, permit renewals / permit application) , tenancy agreements. 
• Procurement and Vendor Management
• Support the procurement of office supplies, equipment, and services according to the group’s policies.
• Assist with vendor coordination to ensure timely delivery of goods and services.
• Help prepare and compile supplier registration information.
• Assist with day-to-day store supply procurement tasks.
• Provide recommendations on bulk purchase & cost-saving.
• Finance & Documentation Support
• Assist in preparing invoices on behalf of internal vendors.
• Help prepare company information for relevant external stakeholders.
• Support documentation of financial transactions and vendor information.
• Team Support
• Assist in HR-related processes, including onboarding, orientation for new hires, and maintaining employee records.
• Help coordinate internal communications, such as memos and announcements across the group.
• Work with other departments, including HR, finance, and operations, to ensure smooth office operations.
• Event Planning & Coordination
• Support the planning and logistics of internal and external events, including staff celebrations and training sessions.
• Assist in managing materials and catering for office events.

----------

What You Will Gain

• Hands-on experience in office administration and management.
• Exposure to procurement and vendor management processes.
• Practical understanding of finance and documentation in a business setting.
• Experience in event planning and coordination.
• Insight into the administrative operations of a restaurant group.

 ---------------

*Processing Time will be between 2 - 4 weeks. Only shortlisted candidates will be contacted.

Please be aware that as a restaurant group, you will be providing services to non-halal restaurant establishments.

Job Requirements

Skills & Qualifications

• Strong organizational and multitasking abilities.
• Excellent communication skills, both written and verbal.
• Basic proficiency in office management software (e.g., MS Office, Google Workspace, ClickUp).
• Attention to detail and a willingness to learn.
• Interest in the food and beverage industry is a plus.
  ----------------

Upon completion of the extern/internship, a letter of recommendation will be provided or a potential full-time position, depending on the candidate’s externship experience.

Skills