Job Description

The Accounting Assistant will be reporting into the Accounting Manager in Malaysia with remaining two team members located in the US. The team is fairly diverse and we promote collaboration, open feedback and a high level of autonomy within the team.

Accounts Payable

• You will assist in the Accounts Payable process for the Group including the processing of vendor invoices in the relevant systems, recording the payments made to vendors and ensuring the accruals for invoices not received are posted at month end in the accounting system.
• You will assist in the Treasury process for the Group including preparing the weekly cash position, monthly cash forecast, weekly transfer, payments to vendors and suppliers and liaising with the banks.
• You will assist to ensure the charges made on corporate cards are recorded accurately
• You will assist in the recording of the movement of inventory in the accounting system 
• You will be responsible for the preparation of bank, credit card and intercompany reconciliations and investigate on unreconciled items 

Accounts Receivable

• You will assist in the  monitoring of  customers’ account balances for non-payments, delayed payments and other irregularities
• You will assist to follow up with customers on payment status and ensure timely collection of outstanding invoices
• You will be responsible for deposits of collections into the Company’s bank account 
• You will help with inbound/outbound calls, interact with clients professionally to resolve any billing inquiries and discrepancies.

Financial Close

• You will assist in the completion company level month-end and year-end close, including preparation of month-end schedules, journal entries, and reconciliations.  

Ad-hoc

• You will work with other departments regarding status change, special requests and promotions.
• You will assist in the preparation of invoices for clients on a monthly basis.
• You will need to prepare and maintain accurate records and reports related to accounts receivables.
• You will assist in ad hoc projects and tasks as and when required.

Job Requirements

• 1-2 years of experience in accounts payable, accounts receivable, or general accounting.
• Bachelor’s degree or diploma in Accounting, Finance, or a related field.
• Proficient in Mandarin and English (spoken & written).
• Comfortable working night shifts (night shift allowance provided).
• Experience with accounting software.
• Strong attention to detail, problem-solving skills, and ability to work independently.

Skills