Job Description

To assist Finance & Accounts Manager on matters related to the finance operations, including areas of accounts receivables, accounts payable, purchasing, banking and financial aspect of control procedures.

AREAS OF RESPONSIBILITIES

• Handling accounts payable to ensure transactions are processed, authorized and paid in accordance to payment terms;
• Handling accounts receivable including collection, student deposit refund;
• Managing and updating students' financial transactions in the hostel management system, including check-ins, renewals, room changes, posting charges, and check-outs;
• Review tenancy agreements for accuracy and completeness; cross-check tenancy details against system records and flag discrepancies for correction;  
• Update tenancy details in the stamp duty file, upload them to the IRB portal and process payment;  
• Handling cash book to ensure proper maintenance of banking records and cash book transactions including receipts and payments;
• Handling  procurement  processes  with  regards  to  coordinating  the  purchase requisition process between the requestor and Central Purchasing Department including the issuance of purchasing documents and PO;
• To assist Finance & Accounts Manager with regards to compiling information as  required  by  the  Auditor  and  Tax  Agent  in  complying  with  the  statutory requirement;
• To  assist  Finance  &  Accounts  Manager  with  regards  to  compiling  and coordinating  information  required  for  the  preparation  and  the  follow  up monitoring of long term projections and short term budgets;
• Handles general admistration duties with regards to corrdinating the purchase of office supplies, office equipments;
• Back up resource for members of the finance team when absent;
• Other ad-hoc assignment from time to time.

JOB SPECIFICATIONS

Minimum Qualification

Diploma or Degree in Accounting or equivalent qualification in Accountancy/ Finance.

Related Experience

Preferably with at least 3-5 years relevant working experience.

Competencies

• Good communications and interpersonal skills
• Proactive with the ability to work independently with minimum supervision
• Proficient in using computer software e.g. Microsoft software applications
• Knowledge in accounting software particularly SAP is an advantage
• Ability to work in a team as well as independently
• Ability to work on own initiatives and to operate under tight schedules and deadlines

Competencies (Behavioural)

• Pleasant personality with good interpersonal and communication skills
• Has good working attitude
• Punctual, honest and reliable
• Courteous, well mannered and has good etiquette
• Diligent and self-motivated
• Good team player
• Works with integrity
• Upholds organizational values
• Has a strong sense of responsibility

Job Requirements