Job Description

• Content Development:
• Research industry trends, emerging topics, and the target audience’s needs to develop relevant and timely conference themes.
• Collaborate with internal teams and external stakeholders to define session topics, speaker panels, and workshops.
• Create event agendas and ensure content is aligned with business objectives and market trends.
• Speaker Management:
• Identify, recruit, and secure high-quality speakers, including industry leaders, experts, and thought leaders.
• Coordinate speaker logistics, including contracts, travel, and accommodations.
• Provide guidance and support to speakers regarding content, presentation style, and event requirements.
• Event Planning & Logistics:
• Coordinate all aspects of the event, including scheduling, venue selection, audio/visual setup, and catering.
• Work with event vendors, suppliers, and partners to ensure smooth logistics and the timely delivery of services.
• Ensure compliance with health, safety, and legal requirements during event planning and execution.
• Marketing & Promotion:
• Collaborate with the marketing team to promote the event through digital channels, social media, email campaigns, and partnerships.
• Help develop promotional materials, including brochures, event websites, and social media content.
• Assist in managing attendee registrations and promoting the event to a broad audience.
• Budget Management:
• Manage the conference budget, ensuring that costs are kept within allocated limits while maintaining the quality of the event.
• Negotiate contracts with venues, suppliers, and vendors to secure cost-effective services.
• Track expenses and generate financial reports for internal review.
• On-Site Coordination:
• Oversee the event on-site, ensuring all logistics run smoothly.
• Coordinate with vendors, staff, and volunteers to handle registrations, event setup, speaker coordination, and attendee needs.
• Troubleshoot and resolve any issues that arise during the event.
• Post-Event Evaluation:
• Gather feedback from attendees, speakers, and stakeholders to assess the success of the event.
• Analyze attendee engagement and satisfaction data to identify areas of improvement for future events.
• Prepare post-event reports and recommendations for continuous improvement.

Job Requirements

• Bachelor’s degree in Event Management, Marketing, Business, or related field.
• 2-3 years of experience in event planning or conference production.
• Strong organizational skills and the ability to manage multiple projects simultaneously.
• Excellent communication and interpersonal skills, with the ability to engage and manage speakers, vendors, and attendees.

Skills