Job Description

About the Role

We’re looking for a proactive and detail-oriented Events & Project Executive to support the planning, coordination, and execution of various events and projects. This role suits someone who enjoys fast-paced work, managing multiple tasks, and interacting with clients and vendors. You’ll play a key part in ensuring each project runs smoothly from start to finish.

Key Responsibilities

Event & Project Coordination

• Assist in planning, organising, and executing events (physical/virtual/hybrid).
   
• Coordinate with vendors, venues, suppliers, partners, and clients.
   
• Prepare event timelines, run-downs, floor plans, and logistics checklists.
   
• Support onsite event operations, including setup, registration, and troubleshooting.
   
• Ensure all deliverables meet quality and branding standards.
   

Client Servicing

• Support relationship management with clients before, during, and after projects.
   
• Gather requirements, prepare proposals, and ensure smooth communication.
   
• Handle basic client queries and provide timely updates.
   

Sales & Business Support

• Assist in preparing quotations, proposals, and presentations.
   
• Conduct follow-ups with leads and maintain simple sales documentation.
   
• Support general sales activities when required.
   

Administrative & Internal Tasks

• Maintain project documentation, schedules, and internal trackers.
   
• Help with budgeting, cost tracking, and vendor payments.
   
• Coordinate with internal team members to ensure timely project delivery.
   

Job Requirements

• Degree or diploma in Event Management, Marketing, Business, Communications, or a related discipline.
   
• 1–3 years of experience in event planning, project coordination, sales assistance, or similar positions.
   
• Excellent communication and organizational abilities.
   
• Capable of handling multiple tasks, performing under pressure, and adjusting swiftly to changes.
   
• Available to work evenings, weekends, or travel as needed for events.
   
• Basic knowledge of MS Office / Google Workspace.
   
• Enthusiastic attitude and openness to learning.
   

Skills