Job Description

Job Summary:

We are looking for a reliable and detail-oriented Account Executive to manage the company’s full set of accounts and operational finance functions. This role includes responsibility for e-Invoicing compliance (in line with LHDN’s MyInvois system rollout) and adherence to SST (Sales and Service Tax) regulations—both crucial to the accounting operations of a general insurance agency.

Key Responsibilities

📁 Accounting and Bookkeeping

• Prepare documentation such as Quotations, Purchase Orders (PO), Invoices, and Payment Vouchers.
• Maintain and update full sets of accounts using SQL Accounting Software.
• Record and reconcile daily transactions including sales, purchases, payments, and receipts.
• Generate monthly financial summaries and assist in cash flow forecasting and monitoring.
• Ensure all accounting entries reflect accurate SST treatment where applicable.
   

🧾 SST & E-Invoicing Compliance

• Manage and ensure compliance with SST regulations, including accurate classification of taxable supplies and preparation of SST returns (Form SST-02).
• Issue SST-compliant invoices for commission income and service fees, where applicable.
• Prepare and transmit e-Invoices via LHDN’s MyInvois portal or approved software integration.
• Maintain accurate buyer and seller information (e.g., TIN, SST registration number) for e-Invoice validation.
• Keep organized documentation for audit and SST recordkeeping (minimum 7 years).
• Monitor and implement changes in e-Invoicing and SST guidelines from LHDN and Customs.
   

👥 Payroll

• Process monthly payroll, ensuring correct statutory deductions (EPF, SOCSO, EIS, PCB).
• Ensure timely salary disbursement and maintain accurate employee payroll records.
   

💳 Payment and Claims

• Handle timely payments to suppliers and track outstanding balances.
• Verify and process staff claims and petty cash reimbursements in accordance with internal SOP.
   

📈 Receivables

• Ensure timely collection of accounts receivable.
• Maintain an up-to-date debtors aging report, follow up actively on overdue accounts.
• Prepare and issue Official Receipts and Debtor Statements.
• Ensure receivables are e-Invoiced according to LHDN requirements.
   

📑 Tax and Audit

• Prepare documentation and reports for tax submissions and compliance (e.g., Form E, CP204, CP58).
• Liaise with external auditors, tax agents, company secretary, and government authorities (e.g., LHDN, EPF, SOCSO).
• Support the annual audit process with timely and accurate reporting.
   

Job Requirements

Requirements

• Diploma/Degree in Accounting, Finance, or a related field
• At least 4 years of relevant experience in accounting or finance.
• Familiarity with SQL Accounting Software.
• Working knowledge of SST regulations and Malaysia’s e-Invoicing framework.
• Detail-oriented, responsible, and able to work independently.
• Good communication and coordination skills.
   

Preferred Skills

• Experience handling insurance-related commission accounting is a strong advantage. 
• Experience working with MyInvois portal or any e-Invoicing-enabled system.
• Familiarity with government statutory submissions and dealing with LHDN/Customs.

Skills