Job Description

 Primary functions:

Finance and Accounting

➢ Preparation and reconciliation of monthly closing of the Holding Company accounts

➢ Manage all financial affairs of the Companies assigned to and ensure that monthly closing of the Group accounts is completed timely

➢ Ensure the efficiency and effective financial control system and reporting procedures are in place

➢ Establish and enforce proper accounting policies and procedures with the emphasis on internal control in line with the Financial Reporting Standards

➢ Lead, supervise and provide guidance to junior executives to ensure transactions are recorded correctly and accurately for timely closing of accounts

➢ Review and check work done by the members of department to ensure accuracy prior to submission to management review

➢ Setting effective price of goods and/or services for transaction between intercompany and affiliated organizations to avoid issue with transfer pricings while achieve the best financial outcome possible

➢ To ensure Account Department maintain a systematic filing of customers/supplies’ records, invoices & delivery orders, AR & AP statements, banks statements, payment vouchers, receipts, bank-in-slips, claims, etc for monthly closing of management accounts

➢ Responsible for the planning, conducting physical stock count and perform stock reconciliation of finished goods, raw materials and packaging materials

➢ Responsible for management credit control, cashflows, account receivables, account payables, fixed assets and inventories

➢ Update payment for inter-companies, online banking and cheques records, maintain cashflow, bank accounts, performed bank reconciliations and liaise with banks

➢ Monitor and keeping track on raw material costings for the Company and maintain monthly reconciliation of inventory closing

➢ Regularly review supplier’s product contracts pricings, payment terms to fulfilling the company sourcing requirements

➢ Attending to the Group of companies’ audits including audit queries and handling of all tax related queries for timely year end closing of the Group of companies’ accounts

➢ Liaison person with auditors, tax agents IRB and custom and/or relevant authorities as required including new applications (i.e GTS/SST, etc) and all related matters

➢ To proactively involve in identifying key issues and opportunities and make recommendation to management for financial decisions

Administrative and Operations

➢ To oversee the general administration and ensure appropriate policies are in place for overall smooth running of the internal administration and its cost effectiveness

➢ To liaise with lawyers for legal matters and ensure external contracts i.e. tenancy agreements, supply contracts are appropriately managed

➢ To liaise with the Company Secretary for all secretarial related matters

➢ Ensure the Companies fixed assets and stock inventory are insured adequately and Group PA, Group Medical Insurance is reviewed periodically and kept abreast on new plans

➢ Preparation of employee payrolls when necessary and ensure timely submission of statutory contributions and payments to the government agencies, i.e. EPF, SOCSO, EIS, IRB and preparation of Form E and EA forms

➢ Perform duties related to finance and administrative support that may be assigned to from time being

➢ Oversee the Sales Administration Department, Purchasing Department, Human Resource Department, third party warehouse daily operations, and also Group of company’s daily operations matters/issues.

Job Requirements

 Qualification/experience:

• Possess a Degree of Finance/Accounting and/or a Professional Accounting Qualification (e.g. ACCA, CPA, CIMA, MIA).
• At least 10 years of working experience in related field with 3 years managerial experience. Experience in manufacturing and investment sectors will be an advantage.
• Meticulous and ability to prioritise works under tight timelines with minimum supervision.
• Posses leadership qualities with good analytical and communication skills, able to manage staff differently based on their personailties. 
• Familiar with any accounting system (AutoCount will be an advantage).

Skills