Job Description

The Operations Manager is responsible for overseeing and streamlining YHPL’s core business operations, including finance and compliance, administration, sales support, inventory management, and HR-related processes. This role ensures efficiency, compliance, and smooth coordination across departments to support business growth.

Year-End & Statutory Compliance

•  Plan and coordinate annual audit requirements.
•  Liaise with auditors, tax agents, and company secretary.
•  Prepare supporting schedules, board resolutions, and statutory lodgements.
•  Ensure compliance with annual returns and statutory documentation.

Administrative Support

•  Oversee general office operations (procurement, office supplies, refreshments).
•  Manage office equipment, premises, and renewals (licenses, quit rent, assessments).
•  Handle company vehicles (road tax, insurance renewal, fleet card applications).

Sales Administration & Coordination

•  Verify and approve all sales invoices, cash sales, and credit notes.
•  Maintain accurate sales reports by quantity and value.
•  Oversee and guide Sales Coordinator to ensure smooth sales processes.

Inventory & Costing Management

•  Supervise monthly stock count and reconciliation.
•  Investigate stock discrepancies (damaged, expired, shortfalls).
•  Prepare costing for new shipments and maintain updated cost records.
•  Ensure accurate reporting for audit and compliance purposes.

Payroll & HR Support

•  Oversee payroll processing (salaries, commissions, incentives, overtime).
•  Ensure timely submission of statutory contributions (EPF, SOCSO, EIS, PCB).
•  Review annual staff income statements and remuneration reports.
  
  Shipping & Logistics (Ad hoc)
•  Liaise with shipping agents for incoming shipments.
•  Ensure proper documentation for clearance and costing.
  

Job Requirements

Requirements

• Bachelor’s Degree in Business Administration, Accounting, Finance, Supply Chain Management, or a related field.
• Minimum 5–8 years of working experience in operations, finance, or administrative management, preferably within an FMCG or trading/distribution environment.
• Strong knowledge of statutory compliance, inventory control, and sales administration processes.
• Proficient in Microsoft Excel and accounting systems (e.g. SQL, AutoCount, or equivalent).
• Excellent leadership, coordination, and communication skills to work cross-functionally across departments.
• Detail-oriented with strong analytical and problem-solving abilities.
• Able to prioritize tasks, meet deadlines, and handle pressure in a fast-paced setting.
• Possess own transport and willing to travel when required.

Skills