Job Description

Reception & Front Desk

• Welcome, assist, and direct visitors, interview candidates, clients, and business partners in a professional and friendly manner.
• Ensure the reception area is clean, organized, and presentable at all times.
• Handle general enquiries and provide basic information to visitors.

Attendance Administration

• Monitor employees' daily attendance, including clock-in and clock-out records.
• Maintain accurate attendance records and escalate any irregularities to the Human Resources department.

Office, Training Centre & Facilities Administration

• Coordinate and arrange meeting rooms for interviews, meetings, training sessions, visitors, and company events.
• Monitor cleanliness of office facilities by coordinating with the office cleaner and ensuring office cleanliness standards are maintained.
• Coordinate bookings and arrangements for company training centre activities.
• Report any office maintenance or facility issues to the relevant parties.

Employee Engagement & Event Coordination

• Assist in organizing employee engagement activities such as birthday celebrations, festive events and other internal activities.
• Coordinate event logistics, venue setup, decorations, refreshments, and required materials.

General Administrative Support

• Provide administrative support to the Human Resources and Administration department.
• Perform other administrative duties and ad hoc assignments as assigned by the Management.

Job Requirements

• SPM or Diploma in Business Administration, Human Resources, Office Management, or a related field.
• Fresh graduates are encouraged to apply.
• Minimum 1 year of administrative or receptionist experience is an added advantage.
• Good communication and interpersonal skills.
• Pleasant personality with a customer-service mindset.
• Good organizational and multitasking abilities.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Able to work independently as well as in a team environment.
• Strong attention to detail and a proactive attitude. 

Skills