Job Description

 Responsibilities:

• Manage and oversee day-to-day administrative and operational matters to ensure smooth business operations
• Support the Director in daily activities, including scheduling, meeting coordination, travel arrangements, and task prioritisation
• Act as the primary point of contact, handling and prioritising all incoming and outgoing communications (emails, calls, documents)
• Maintain strict confidentiality in handling sensitive information, documents, and personal matters
• Coordinate with internal teams and external parties to ensure timely execution of tasks, meetings, and business activities
• Assist in organising meetings, events, and business-related arrangements where required
• Monitor and follow up on tasks, ensuring deadlines and commitments are met
• Manage documentation, claims processing, and proper filing systems for accurate record-keeping
• Support ad-hoc assignments and projects as required by the Director

Job Requirements

Requirements:

• Possess at least a Diploma or Degree in any relevant field
• Minimum 2–4 years of experience in Personal Assistant, Executive Assistant, or administrative support roles
• Proficient in English (both written and spoken) and Mandarin
• Strong organizational and multitasking abilities, with the ability to manage multiple priorities in a fast-paced environment
• Proactive, resourceful, and able to anticipate needs with minimal supervision
• Excellent communication and interpersonal skills, with the ability to liaise effectively with internal teams and external parties
• Highly adaptable and able to respond quickly to changing priorities and situations
• Detail-oriented with strong follow-through to ensure tasks are completed accurately and on time
• Positive attitude, professional, and able to handle confidential matters with discretion

Skills