Job Summary

Provide clerical support on daily activities execution related to country/Business Unit/central services administration and business support functions (e.g. office administration, office equipment and supplies upkeep management and cost/tender management, etc.)

General Responsibilities

• To focus on wastage control report and provide focus on rectification.
• To focus on inventory management by tracking on pilferage report and focus on non-performing outlets.
• To lead Field executives to conduct weekly, monthly audit count to stabilize inventory management and curb unhealthy practices.
• Maintain list of user ID in POS - create, grant access, change password, and updates of location access etc.
• Check sales transactions versus collections and liaise with Finance often.
• Pack and distribute stationeries and documents to all outlets.
• Generate and compile data for respective departments.
• Maintain and handle office and outlet supplies.
• Maintain and handle office and outlet equipment.
• Ensuring the confidentiality and security of files and filing systems.
• Coordinating schedules, arranging meetings, distributing memos and reports, and ensuring that everyone is kept current of necessary company news and information.
• Monitoring and process landlord billing and invoices

Functional Skills and Knowledge

• Administrative Writing Skills
• Office Administration Procedure
• Microsoft Office Skills
• Analytical
• Attention to Details
• Accuracy
• Multitask
• Excellent interpersonal skills
• Microsoft Office basic
• Familiar Microsoft form
• Accuracy and multitask

Education

• Diploma in Business Administration or relevant discipline/professional qualification