Job Description

Working location: The Ascent, Paradigm PJ.
Working hours: Monday to Friday 

• Manage office and pantry supplies ordering, stock replenishment, and vendor coordination. 
• Oversee daily office rubbish and waste management to ensure cleanliness and proper disposal. 
• Administer building access cards, including issuance, tracking, replacement and cancellation. 
• Arrange and coordinate office cleaning services, including daily and periodic cleaning schedules 
• Manage daily office operations, including scheduling, filing, and correspondence.
• Serve as the first point of contact for visitors, clients and vendors. 
• Handle incoming and outgoing mail, deliveries and courier services.
• Coordinate office maintenance, repairs, and service providers. 
• Assist in onboarding new employees, including preparing workstations, issuance of laptops for new joiners, face ID registration,  
• Maintain organized databases and ensure accurate office inventory records for office and IT assets (laptops, monitors, accessories). 
• Oversee issuance of laptops and basic office equipment for new joiners, including tracking and documentation for leavers. 
• Any other tasks assigned by superior. 

Job Requirements

• Minimum SPM or Diploma/Degree in Business Administration or a related field.
• Minimum 1–2 years of administrative experience (fresh graduates are also encouraged to apply, depending on employer preference).
• Proven experience as an Office Administrator or similar role, fresh graduates are welcome too. 
• Strong organizational and multitasking skills. 
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). 

Skills