Hiredly X

<div>Hiredly X, the headhunting team of Hiredly, makes headhunting accessible and affordable for every employer, no matter the size or industry.&nbsp; We help employers screen and source the best candidates through exclusive access to our job portal database. Assisted with AI, we make the headhunting process fast and accurate, allowing us to be competitive with our fees.</div><div> </div>

Headhunting/Executive Search

<div>Our objective is to help employers look for candidates who match the job requirements, and at the same time, we're helping candidates look for a company that really match their profile and character. *Do note that since we are a headhunting firm, the job openings listed here are posted on behalf of our clients who are hiring. So if you are interested in any of the vacancies, feel free to apply to them and we will get in touch with you soon!&nbsp;</div>

Trustworthy

• Manage day-to-day office operations including reception, filing, and correspondence.
• Coordinate schedules, meetings, and appointments for management and staff.
• Maintain and organize physical and digital records, ensuring confidentiality and
accessibility.
• Prepare and distribute internal communications, memos, and reports.
• Monitor inventory of office supplies and place orders as needed.
• Handle incoming and outgoing mail and courier services.
• Support HR and finance departments with administrative tasks such as documentation
and data entry.
• Assist in planning and organizing company events and meetings.
• Ensure compliance with company policies and procedures in all administrative
activities.
• Manage office equipment maintenance and liaise with vendors for repairs and services.
• Coordinate travel arrangements and accommodations for staff and visitors.
• Respond to inquiries and provide general support to visitors and employees.
• Maintain cleanliness and orderliness of the office environment.
• Track and report administrative expenses and assist in budget preparation.
• Support accreditation and audit processes by preparing required documentation.
• Implement digitization initiatives for record-keeping and workflow automation.
• Ensure timely submission of reports and administrative deliverables.
• Collaborate with other departments to streamline administrative processes.
• Train and supervise junior administrative staff as needed.
• Continuously evaluate and improve office procedures for efficiency.

This job is all about keeping the office running smoothly! You might like this job because you&#x27;ll manage schedules, handle supplies, organize events, and support various teams—all while ensuring everything is efficient and tidy.

Administrative Functions

Administrative Support

Operations

Document Management

Document Preparations

• Manage day-to-day office operations including reception, filing, and correspondence.
• Coordinate schedules, meetings, and appointments for management and staff.
• Maintain and organize physical and digital records, ensuring confidentiality and
accessibility.
• Prepare and distribute internal communications, memos, and reports.
• Monitor inventory of office supplies and place orders as needed.
• Handle incoming and outgoing mail and courier services.
• Support HR and finance departments wit...

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