Job Description

• Manage day-to-day office operations including reception, filing, and correspondence.

• Coordinate schedules, meetings, and appointments for management and staff.

• Maintain and organize physical and digital records, ensuring confidentiality and

accessibility.

• Prepare and distribute internal communications, memos, and reports.

• Monitor inventory of office supplies and place orders as needed.

• Handle incoming and outgoing mail and courier services.

• Support HR and finance departments with administrative tasks such as documentation

and data entry.

• Assist in planning and organizing company events and meetings.

• Ensure compliance with company policies and procedures in all administrative

activities.

• Manage office equipment maintenance and liaise with vendors for repairs and services.

• Coordinate travel arrangements and accommodations for staff and visitors.

• Respond to inquiries and provide general support to visitors and employees.

• Maintain cleanliness and orderliness of the office environment.

• Track and report administrative expenses and assist in budget preparation.

• Support accreditation and audit processes by preparing required documentation.

• Implement digitization initiatives for record-keeping and workflow automation.

• Ensure timely submission of reports and administrative deliverables.

• Collaborate with other departments to streamline administrative processes.

• Train and supervise junior administrative staff as needed.

• Continuously evaluate and improve office procedures for efficiency.

Job Requirements

• Diploma or Bachelor’s degree Office Management, or related field.

• Minimum 1–2 years of experience in office administration or similar roles.

• Strong organizational and multitasking skills.

• Proficient in Microsoft Office Suite and office management software.

• High level of integrity, confidentiality, and professionalism.

• Age between 26–35 years.

• Malaysian nationality required.

Skills