Job Description

• Manage and organize the executive calendar, including scheduling meetings, appointments, and travel arrangements. 
• Prepare and edit correspondence, reports, presentations, and other documents as required.
• Handle confidential information with utmost discretion and maintain a high level of professionalism.
• Coordinate internal and external communications on behalf of the executive.
• Assist in planning and execution of meetings, including preparing agendas and taking minutes.
• Monitor and follow up on action items from meetings and ensure timely completion.
• Maintain filing systems and ensure records are up-to-date and easily accessible.
• Act as a liaison between the executive and other departments or external stakeholders.
• Support in personal tasks and errands as needed by the executive.
• Perform general administrative duties such as photocopying, scanning, and managing office supplies.  

Job Requirements

• Proficient in English, Mandarin, and Bahasa Malaysia (spoken and written) . 
• Minimum diploma or degree in Business Administration, Office Management, or related field.
• At least 1-5 years of experience in a similar role.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and handle multiple tasks efficiently.
• High level of integrity and discretion in handling confidential information.  

Skills