Job Description

Executive Support

• Manage the Managing Director’s calendar, appointments, and daily schedules.
• Handle communications on behalf of the MDs — including emails, calls, message drafting, and timely follow-ups.
• Conduct research, compile information, and prepare briefing notes or presentation decks for internal and external meetings.
• Join meetings, take notes, and assist in tracking action items or follow-ups.
• Support interview coordination and candidate communications when needed.
• Assist with travel arrangements, accommodation bookings, and company event planning.
• Maintain confidentiality and professionalism in handling sensitive business and personal matters.

Project Coordination & Management

• Track and manage multiple ongoing projects, ensuring milestones and deadlines are met.
• Liaise with internal teams, vendors, and external stakeholders to ensure seamless execution.
• Monitor progress, timelines, budgets, and team resources across projects.
• Troubleshoot challenges, identify workflow inefficiencies, and propose improvements.
• Prepare and present project updates and summaries for leadership review.
• Support cross-functional initiatives in marketing, operations, and business development.

Office Administration & Operations

• Oversee smooth running of day-to-day office operations, ensuring a clean, stocked, and organized environment.
• Supervise and coordinate cleaners for general cleanliness and hygiene.
• Manage pantry inventory and restocking (e.g., beverages, snacks, toiletries).
• Maintain and organize the store room, ensuring proper tracking and replenishment of supplies.
• Keep updated records of company assets (devices, furniture, office equipment) and monitor movement.
• Handle applications and coordination with building management — including renovation works, and facility requests.
• Support renovation or fit-out projects by liaising with contractors, suppliers, and building reps.
• Assist in the arrangement and execution of CSR (Corporate Social Responsibility) activities and events.
• Coordinate MOF (Ministry of Finance) certificate renewal and relevant document submissions.
• Manage and schedule content for the company’s LinkedIn, including writing posts and monitoring engagement.
• Take care of front-desk duties: greeting visitors, managing calls, deliveries, and courier arrangements.
• Assist with basic administrative functions: filing, purchase tracking, vendor coordination, and document prep.
  

Job Requirements

 KEY REQUIREMENTS

• Proficiency in English and Mandarin required
• Great organisational and time management skills
• Ability to multitask and prioritize daily workload
• good verbal and written communications skills
• Meticulous with strong attention to detail
• Discreet and confidential
  

WHAT WE OFFER

• Professional development and growth
• Supportive team members and mentors
• Positive and cheerful working environment
  

FRESH GRADUATES ARE ENCOURAGED TO APPLY. COACHING PROVIDED!

Skills