Job Description

•   Administrative:  
• Manage the superior’s calendar: Meetings and appointments,
• Coordinate and follow up on internal and external engagements, preparations, ensuring no overlaps, conflicts or missing any important documents or planned.
• Prepare agendas, take minutes and follow up on meetings and tasks
• Book flights, accommodation, transport for business trips
• Prepare travel arrangements, itineraries, and facilitate a smoother process for business trips
• Document
• Draft, proofread, and manage correspondence (emails, reports, memo),
• Handle confidential documents with discretion,
• Maintain filing systems- both digital and physical
• Information Gatekeeping & Prioritize
• Act as the first point of contact- screen calls, emails and visitors
• Prioritize tasks and filter information 
• Ensure his/her superior is briefed and prepped in advance for any key events or decisions
• Any other assignments
• To carry out any specific assignments by his/her superior

Job Requirements

Experience: Experience as a Personal Assistant 

Min years of experience: 4-5 years and more 

• Discretion and trustworthiness when handling sensitive and confidential information
• Proactive thinking: Anticipate needs, pre-plan, and create a sense of urgency
• Organisational mastery: Able to juggle multiple priorities 

Emotional intelligence: Able to manage stress and adapt to the Director/MD's working styles.

• Able to travel locally and overseas
• Able to stay back and overtime 
• Able to work during off / rest days to facilitate his/her superior’s important meetings, events, and etc.

Skills