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Senior HR & Admin Executive (Sign-On Bonus 1.5 Months)

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This job is for a Senior HR & Admin Executive who tackles payroll, hiring, and office tasks. You might like this job because you’ll enjoy improving processes while supporting a dynamic team and earning a sign-on bonus!

RM 4000 - RM 6500

Mont Kiara, Kuala Lumpur

Job Description

Job Summary:
We are seeking a proactive and detail-oriented HR & Admin Executive to join our team. This role will play a vital part in managing human resource functions and administrative operations, ensuring smooth and efficient support across the organization. If you are a highly organized individual with a passion for people and process improvement, we’d love to hear from you.

Key Responsibilities:
HR Functions:

  • Manage end-to-end monthly payroll processing, including downloading listings from the system and uploading bank files for approval.
  • Oversee salary payments for drivers and foreign workers, including cash payments and bank transfers.
  • Verify and calculate overtime claims and ensure timely submission to the payroll system.
  • Handle statutory contributions (EPF, SOCSO, EIS, PCB, HRDF), ensuring compliance with the latest guidelines.
  • Prepare and submit annual EA forms and manage Thai salary calculations in collaboration with the Thai admin team.
  • Maintain staff attendance records, leave balances, and approve leave-related payments.
  • Manage staff hiring processes, including job postings, interview scheduling, and onboarding.
  • Prepare official letters (employment, confirmation, resignation acceptance, promotion, transfers, increments).
  • Support disciplinary actions and policy updates as required.
  • Coordinate performance appraisals and employee reward programs.
  • Ensure proper employee record management and documentation (e.g., warning letters, memos).
  • Collaborate with the IT department for employee system access and office security matters.

Administrative Functions:

  • Manage office equipment purchases, repairs, and maintenance.
  • Oversee stationery and pantry stock, as well as event preparation and office decorations.
  • Arrange travel accommodations and flight bookings for employees.
  • Coordinate company functions, festivals, and office renovations.
  • Ensure proper management of company-hostel utility bills and office maintenance.
  • Provide staff verification documents for banks and government departments.
  • Support staff counseling, conflict resolution, and team engagement initiatives.
  • Follow up on management schedules and assist with executive-level tasks.
  • Maintain office cleanliness and readiness for guest visits.

Job Requirements

 Qualifications:

  • Bachelor’s degree in Human Resource Management, Business Administration, or a related field.
  • Minimum of 3 years of relevant HR and administrative experience.
  • Familiarity with payroll systems and statutory contributions.
  • Strong organizational skills and attention to detail.
  • Excellent communication and interpersonal skills.
  • Proactive problem-solving and multitasking abilities.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint).

Skills

Payroll Administration
Talent Recruitment
Administrative Support
Statutory Reporting

Additional Info

Experience Level

1 - 3 Years of Experience

Career Level

Senior Executive


Company Profile

PERSOLKELLY Malaysia-logo-image

PERSOLKELLY Malaysia

PERSOLKELLY is one of the largest recruitment companies in Asia Pacific providing comprehensive end-to-end workforce solutions to clients.  Headquartered in Singapore, the company was established in 2016 and is a joint venture between Kelly Services, Inc. and affiliates of PERSOL HOLDINGS Co. Ltd.  Today, PERSOLKELLY operates more than 45 offices across 13 markets including Australia, China, Hong Kong,...