Job Description

• Handle daily administrative duties such as filing, document preparation, and data entry. 
• Answer phone calls, respond to emails, and manage general enquiries professionally. 
• Prepare letters, reports, invoices, and other business-related documents. 
• Maintain and update filing systems, databases, and office records (both physical and digital). 
• Schedule appointments, meetings, and coordinate calendars when required. 
• Support office operations by ordering and managing office supplies. 
• Assist in maintaining employee records, attendance, and internal documentation. 
• Perform data entry and ensure information is recorded accurately. 
• Support other departments with administrative and clerical tasks. 
• Ensure proper organization and confidentiality of company documents. 
• Carry out ad-hoc duties assigned by management from time to time. 

Job Requirements

Education & Experience

• Minimum SPM, Certificate, or Diploma in Business Administration, Office Management, or related field. 
• 1–2 years of working experience in administrative, clerical, or office support roles is preferred. 
• Fresh graduates are encouraged to apply. 

Skills & Competencies

• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint). 
• Good typing speed and accurate data entry skills. 
• Familiarity with filing systems and document management. 
• Basic knowledge of bookkeeping or record-keeping is an advantage. 
• Strong organizational and time management skills. 
• Good communication and interpersonal skills. 
• Ability to multitask and work under deadlines. 
• Attention to detail and accuracy in handling documents. 

Personal Attributes

• Responsible, reliable, and trustworthy. 
• Professional and courteous when dealing with colleagues and clients. 
• Honest and able to maintain confidentiality. 
• Positive attitude and willing to learn. 
• Team player with good adaptability.

Skills