Job Description

The Accounts & Administration Executive (for Setia Ibarat Sdn. Bhd.) is responsible for supporting the company’s financial operations and administrative functions. This role involves maintaining accurate financial records, managing payables and receivables, coordinating tenders and procurement activities, and ensuring compliance with statutory requirements. The ideal candidate is detail-oriented, well-organized, and able to manage multiple tasks efficiently within given deadlines.

Financial Management

• Bookkeeping and ledger management – accurately record financial transactions and maintain general ledgers.
• Handle accounts payable and receivable, including payments & collections.
• Maintain and update the fixed assets listing on a timely basis.
• Perform monthly bank reconciliation and ensure records are accurate and up to date.
• Prepare weekly financial activity reports for management review.
• Assist in managing tax estimates, statutory filings, and year-end audits in compliance with local regulations.
• Utilize accounting software (e.g., SQL Accounting) for financial management and reporting.
• Internal controls: Implement and maintain proper checks to safeguard company assets and ensure compliance with accounting policies.
• Payroll processing support: Coordinate with HR to ensure accurate salary disbursements, statutory deductions, and timely submissions.
• Audit preparation: Compile supporting documents and schedules for internal and external auditors.
• Management reporting: Prepare monthly/quarterly financial statements and assist in variance analysis against budgets.
• Process improvement: Identify opportunities to streamline accounting workflows and enhance efficiency through automation.
• Inventory accounting: Track and reconcile stock movements, ensuring accurate valuation and reporting.
• Cross-functional support: Collaborate with operations, sales, and procurement teams to provide financial insights for decision-making.
• Ensure all assignments are met within the specific deadline given.
• Undertake special assignments, ad-hoc functions and related duties as and when assigned. 

Job Requirements

• Microsoft Office Suite: Strong command of Excel, Word, and PowerPoint.
• Email and communication tools: Efficient use of Microsoft Outlook and Teams.
• Experience in accounting software (e.g., SQL Accounting) for financial management and reporting is an added advantage.
• Data entry and reporting: Accuracy and speed in handling administrative data.
• Analytical and meticulous for details.
• Critical thinking: Ability to analyze information objectively and make reasoned judgments.
• Curiosity: Asking thoughtful questions and seeking deeper understanding.
• Open-mindedness: Considering different perspectives without immediate judgment.
• Communication: Expressing ideas clearly and listening actively to others. Clear verbal & written communication for internal & external interaction.
• Time management: Ability to prioritise tasks and meet deadlines.
• Problem-solving: Ability to handle unexpected issues calmly and efficiently.
• Attention to detail: Precision in financial and administrative work.
• Confidentiality and integrity: Trustworthiness in handling sensitive financial & company data.
• Multitasking: Juggling diverse responsibilities across departments.

Skills