Job Description

About the Role:

We are hiring a Logistics cum Admin Executive. This position requires a highly organized and proactive individual who will be responsible for supporting day-to-day administrative and logistical operations across different departments.

Key Responsibilities:

• Staff Scheduling: Manage daily and weekly work schedules for the in-house chef, maid, and other support staff.
• Vehicle Management: Coordinate regular vehicle maintenance, servicing schedules, and documentation.
• Travel Arrangements: Handle flight bookings, airport transfers, and travel itineraries for employees and management.
• Visa & PRO Coordination: Assist in employee visa applications, renewals, cancellations, and liaise with PROs for timely processing.
• Banking Transactions: Execute and track day-to-day banking transactions, such as withdrawals, transfers, etc.
• Procurement Liaison: Work closely with the Purchasing Department to track incoming orders and deliveries.
• Inventory Management: Monitor office and household inventory levels, restock when needed, and maintain accurate records.
• Expense Tracking: Maintain logs of all office-related expenses and prepare reports for management.
• General Admin Support: Provide support in documentation, record-keeping, filing, courier handling, and other admin tasks.

Job Requirements

• Proven experience in logistics and administrative roles; at least 5 years' experience.
• Strong organizational and multitasking skills.
• Basic accounting or expense reporting experience is a plus.
• Proficiency in MS Office (Excel, Word, Outlook).
• Excellent communication and interpersonal skills.
• Able to work independently and handle confidential matters with discretion.
• Fluency in Chinese is required due to stakeholders and company employees' demographics; fluency in English is an advantage.

Skills