Job Description

1. Act as coordinator between restaurant operation and main office. 

2. Provide documents, information and follow-up to Account and HR Department.
3. Maintain and manage petty cash: Log small expenses (transport, cleaning, repair),keep receipts, maintain physical and digital logs, and submit petty cash replenishment requests with summary sheet.
4. Reconcile daily sales report (print or system-based) with physical reports and ensure expense claims with receipts before forwarding to finance.  
5. Vendor delivery receipts with invoices and compile physical copies to be sent to the main office. 
6. Maintain organized filing systems for all documents (licenses, checklists, equipment logs).
7. Prepare and manage documents for audits, inspections, or internal checkups.
8. Keep updated records of business permits and pest control logs. 
9. Track and reorder stock of consumables and supplies (office stationery). 
10. Assist in compiling and preparing daily, weekly, and monthly operational reports as requested by the manager: restaurant forms , inventory (beverage opening closing of the month / utensil equipment ) list. 
11. Act as the central admin contact point for external vendors (maintenance, uniforms, banking, procurement/ branch devices apps/ grab top up). 

Job Requirements

1. High school diploma minimum; diploma/degree in Admin, Business, or Hospitality preferred. 
2. 1–2 years of experience in an administrative or site coordination role (restaurant experience a plus). 
3. Proficient in Excel, Word, Google Sheets, and basic document management. 
4. Good communicator with strong follow-up and organization skills. 
5. Able to work independently and handle multitasking in a fast-paced setting. 
    

Skills