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Finance & Admin Executive

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This job is a Finance & Admin Executive at Battle Mind Creative, where you’ll support finance, admin, and project operations. You might like this job because you'll learn hands-on in a creative environment while keeping things organized!

RM 2500 - RM 3500

Old Klang Road, Kuala Lumpur

Job Description

At Battle Mind Creative, we fight battles in creativity, content, and performance marketing ⚔️
Now, we’re looking for a Finance & Admin Executive to help keep our internal operations running smoothly behind the scenes.

If you’re organised, numbers-friendly, and enjoy keeping things in order while working in a fast-paced creative agency — this role is for you.

Why Join Battle Army (Us)?

  • Hands-on learning in a real agency environment
  • Exposure to finance, admin, and project operations
  • Supportive team and learning opportunities
  • Career growth as the company expands

 What You Will Do?

1. Finance & Accounting Support

  • Prepare and issue client invoices (including e-invoicing) and track payments
  • Assist with staff claims, reimbursements, and petty cash
  • Support project budgeting and basic profit & loss (P&L) tracking
  • Help calculate commissions for internal teams
  • Maintain proper filing of financial documents

2. Tax & Compliance Support

  • Assist with withholding tax (WHT) calculations and submissions
  • Prepare documents for accountants or tax agents
  • Help ensure basic finance compliance and record keeping

3. Procurement & Vendor Coordination

  • Assist in sourcing and coordinating suppliers (production, media, tools, etc.)
  • Help with vendor onboarding for new clients and projects
  • Manage quotations, purchase orders, and supplier documentation

4. Office & Admin Management

  • Support daily office operations (pantry supplies, cleaner coordination, office needs)
  • Assist in organising meetings, internal events, and team activities
  • Help maintain a neat, organised, and professional office environment

5. Staff & HR Admin Support

  • Manage leave applications and simple attendance records
  • Assist with onboarding paperwork for new staff
  • Support basic HR administrative tasks

6. Government Grants Assistance

  • Assist in preparing documents for government grant applications
  • Help with submission, tracking, and filing of grant-related documents

Job Requirements

  • Diploma or Degree in Finance, Accounting, Business Administration, Management, or related fields
  • Fresh graduates are welcome to apply — on-the-job training and guidance will be provided
  • Basic understanding of invoicing, expense tracking, and simple financial records
  • Comfortable using Microsoft Excel and/or Google Sheets for calculations, tracking, and reporting
  • Strong organisational skills with good attention to detail
  • Responsible, proactive, and willing to learn in a fast-paced agency environment
  • Able to manage multiple tasks and work well with different teams (accounts, creative, performance, management)
  • Good communication skills, both written and verbal
  • Able to handle confidential information with professionalism
  • Mandarin speaking is a plus, to liaise with certain clients, suppliers, or vendors

Skills

Business Administration
Office Administration
Finance
Budgeting
Accounting
Human Resource Management
Administrative Support
Document Management
Time Management
Office Procedures

Company Benefits

Great Salary

We reward & recognize!

Team Activities

Cross department team building, Monthly team culture building, Company Dinners, We love basketball & badminton too!

Medical Benefits

Annual Sick Leave of 14 days & Monthly Medical Claim Covered

Dress Code

Smart Casual. Easy & Cheerful then ok!

Work Life Efficiency

We work from 8am - 5pm. Don't overstay sometimes ok! Your loved ones is important too!

Work From Home

4 + 1. Well 4 days at office & Friday WFH! We prefer noise & dance @ work! Weeee


Additional Info

Company Activity

Last active - few minutes ago

Career Level

Junior Executive

Job Specialisation


Company Profile

Battle Mind Creative Sdn. Bhd.-logo-image

Battle Mind Creative Sdn. Bhd.

We are Result Driven & Fun! We want YOU to Know! Battle Mind Creative Sdn. Bhd. is a Social Media & Google Marketing Agency servicing a range of MNC & SME clients most notably Colgate Palmolive, Good Year Tyre, Tupperware, Yaki Soul, Lam Soon, BHP, Tesla & many more. Oh, wait!👋Let's be more "personal & communicative" in introducing ourselves to you! Your patience & time reading our stories...