Job Description

At Battle Mind Creative, we fight battles in creativity, content, and performance marketing ⚔️
Now, we’re looking for a Finance & Admin Executive to help keep our internal operations running smoothly behind the scenes.

If you’re organised, numbers-friendly, and enjoy keeping things in order while working in a fast-paced creative agency — this role is for you.

Why Join Battle Army (Us)?

• Hands-on learning in a real agency environment
• Exposure to finance, admin, and project operations
• Supportive team and learning opportunities
• Career growth as the company expands

 What You Will Do?

1. Finance & Accounting Support

• Prepare and issue client invoices (including e-invoicing) and track payments
• Assist with staff claims, reimbursements, and petty cash
• Support project budgeting and basic profit & loss (P&L) tracking
• Help calculate commissions for internal teams
• Maintain proper filing of financial documents

2. Tax & Compliance Support

• Assist with withholding tax (WHT) calculations and submissions
• Prepare documents for accountants or tax agents
• Help ensure basic finance compliance and record keeping

3. Procurement & Vendor Coordination

• Assist in sourcing and coordinating suppliers (production, media, tools, etc.)
• Help with vendor onboarding for new clients and projects
• Manage quotations, purchase orders, and supplier documentation

4. Office & Admin Management

• Support daily office operations (pantry supplies, cleaner coordination, office needs)
• Assist in organising meetings, internal events, and team activities
• Help maintain a neat, organised, and professional office environment

5. Staff & HR Admin Support

• Manage leave applications and simple attendance records
• Assist with onboarding paperwork for new staff
• Support basic HR administrative tasks

6. Government Grants Assistance

• Assist in preparing documents for government grant applications
• Help with submission, tracking, and filing of grant-related documents

Job Requirements

• Diploma or Degree in Finance, Accounting, Business Administration, Management, or related fields
• Fresh graduates are welcome to apply — on-the-job training and guidance will be provided
• Basic understanding of invoicing, expense tracking, and simple financial records
• Comfortable using Microsoft Excel and/or Google Sheets for calculations, tracking, and reporting
• Strong organisational skills with good attention to detail
• Responsible, proactive, and willing to learn in a fast-paced agency environment
• Able to manage multiple tasks and work well with different teams (accounts, creative, performance, management)
• Good communication skills, both written and verbal
• Able to handle confidential information with professionalism
• Mandarin speaking is a plus, to liaise with certain clients, suppliers, or vendors

Skills