Job Description

We are seeking a dynamic and highly organized Event/Project Executive to join our event management team. The Project Executive will play a key role in planning, executing, and managing events for our clients, ensuring all projects are delivered on time, within budget, and to the highest standard. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.
 

• Event Planning & Coordination: Assist in the planning and coordination of events from concept to execution, ensuring all logistical details are addressed, including venues, vendors, and resources.
• Client Liaison: Serve as the point of contact for clients, ensuring their needs are met and maintaining strong client relationships throughout the event lifecycle.
• Project Management: Manage multiple projects simultaneously, track progress, and ensure all tasks are completed according to the timeline and budget. Assist in creating and maintaining project timelines, schedules, and budgets.
• Vendor Management: Liaise with suppliers, venues, and contractors to secure services and negotiate contracts. Ensure vendors deliver services as per the event requirements.
• Team Collaboration: Work closely with internal teams, including creative, logistics, and operations, to ensure smooth event execution.
• On-Site Management: Supervise event setup, execution, and breakdown on the day of the event to ensure all details are handled properly and in line with client expectations.
• Reporting & Documentation: Maintain clear documentation for each project, including contracts, invoices, and event reports. Provide post-event evaluations and feedback to improve future processes.
• Problem Solving: Identify and resolve any issues that arise during event planning and execution to ensure seamless events.

Job Requirements

• Experience: Fresh grad or minimum of 1-2 years in event management, project coordination, or a related field.
• Education: A degree or diploma in Event Management, Hospitality, Business Administration, or a related discipline is preferred.
• Communication: Strong verbal and written communication skills with the ability to effectively interact with clients, vendors, and internal teams.
• Organizational Skills: Ability to handle multiple projects at once, prioritize tasks, and work under tight deadlines.
• Attention to Detail: Strong focus on accuracy and thoroughness, ensuring that all aspects of the event are carefully planned and executed.
• Problem-Solving Skills: Able to think on your feet and manage unexpected challenges during event execution.
• Technical Skills: Proficiency in Microsoft Office Suite and project management tools (e.g. Google Drive, Slack, etc.).

Additional requirements:

• Willingness to work flexible hours, including weekends and evenings, as required for event coordination.
• Possess a vehicle and ability to travel to event locations, sometimes may require overnight stays.
• A passion for event management and delivering exceptional experiences.

Skills