Competitive salary and performance-based bonuses.

Competitive compensation

Flexible hybrid work model in Klang Valley and generous leave allowances.

Flexible work setup

Learning & development budget for professional certifications and conferences.

Supportive learning & development

Opportunity to work closely with seasoned partners and high-impact advisory projects.

High profile

Exposure clients across the globe and various industries.

Global reach

Catan Group

Catan Group is a boutique advisory firm located in Malaysia serving clients in Europe and the US across finance, strategy, and data in the tech and real estate sectors. Our mission is to provide exceptional services and solutions that empower our clients to achieve their goals. We pride ourselves on our forward-thinking approach and our dedication to excellence.

Our Mission

Our team is composed of industry experts with diverse backgrounds and a wealth of experience. We believe in fostering a collaborative environment where each member's unique skills and perspectives contribute to our collective success. Our commitment to professional growth and development ensures that our team remains at the forefront of industry trends and innovations.

Our Background

Stakeholder Management
<ul>
<li>Manage complex calendars, scheduling meetings, appointments, and travel arrangements for the partners.</li>
<li>Handle all meeting preparation, setup, agendas, materials, and follow-ups.</li>
<li>Prepare and organize documents, presentations, and reports for internal and external meetings.</li>
<li>Handle correspondence, including drafting emails and other communications in very good English.</li>
<li>Maintain organized filing systems for confidential and important documents.</li>
</ul>
Stakeholder Communication
<ul>
<li>Serve as a primary point of contact for internal and external stakeholders, ensuring professional, proactive and timely communication in impeccable English.</li>
<li>Facilitate effective communication between partners, clients, and team members determine urgency/routing.</li>
<li>Prepare executive summaries and context briefing documents before stakeholder meetings.</li>
<li>Proactively anticipate communication needs and prepare necessary materials.</li>
<li>Track commitment follow-ups and ensure accountability across all projects.</li>
</ul>
Project Management
<ul>
<li>Develop and maintain project plans, track deliverables, and milestones using project management tools ensuring deadlines are met and deliverables are completed to a high standard.</li>
<li>Anticipate project needs and proactively address potential issues.</li>
<li>Coordinate inter-project meetings and resource allocation discussions.</li>
</ul>
Administrative &amp; Expense Management
<ul>
<li>Handle all personal/professional expense tracking and reporting.</li>
<li>Manage subscription services, software licenses, and tool access.</li>
<li>Maintain documentation standards and filing systems.</li>
<li>Collaborate with company secretary and tax advisor for compliance obligations.</li>
<li>Coordinate office logistics and vendor relationships.</li>
</ul>
Diligent and Strategic Support
<ul>
<li>Demonstrate a strong sense of ownership and responsibility for all tasks.</li>
<li>Ensure accuracy and attention to detail in all work products.</li>
<li>Proactively identify areas for improvement and implement solutions.</li>
<li>Document key decisions and action items from leadership meetings.</li>
<li>Identify operational bottlenecks and propose solutions.</li>
</ul>

This job is an Executive Assistant, where you&#x27;ll support partners with scheduling, communication, and project management. You might like this job because you enjoy organizing tasks and improving processes while working closely with diverse stakeholders.

Detail Oriented

Project Management

Strategic Thinking

Calmness Under Pressure

Proactivity

Friendliness

Accountability

Goal-Oriented

Independent Thinking

Stakeholder Management



-Manage complex calendars, scheduling meetings, appointments, and travel arrangements for the partners.


-Handle all meeting preparation, setup, agendas, materials, and follow-ups.


-Prepare and organize documents, presentations, and reports for internal and external meetings.


-Handle correspondence, including drafting emails and other communications in very good English.


-Maintain organized filing systems for confidential and important documents.

St...

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Company Profile

Catan Group