Job Description

Purpose of Role

• We are seeking a dedicated and experienced Procurement Operations Manager to oversee our procurement end-to-end processes and streamline our contract lifecycle management. 
• The ideal candidate will be responsible for enhancing procurement operational efficiency, ensuring seamless collaboration with key stakeholders, managing vendor relationships, and optimizing vendor onboarding and offboarding processes.

Key Responsibilities:

1. End-to-End Procurement Management
   • Oversee the complete procurement lifecycle, from requisition to purchase order issuance and payment.
   • Ensure compliance with organizational policies, regulations, and best practices throughout the procurement process.
2. Contract Lifecycle Management:
   • Manage the contract lifecycle from initiation through execution, renewal, and termination.
   • Facilitate contract negotiations and ensure clarity in deliverables and terms, mitigating risks through effective contract terms.
3. Process Improvement:
   • Identify opportunities to enhance procurement processes and reduce cycle times.
   • Collaborate with key stakeholders (e.g., Third Party Contract Review (TPCR), Third Party Risk Management (TPRM)) to align objectives and improve cross-functional processes.
4. Saving Reporting:
   • Track and report on cost savings achieved through procurement initiatives and strategic sourcing.
   • Develop and implement key performance indicators (KPIs) to measure and communicate procurement effectiveness and savings impact.
5. Vendor Management:
   • Develop and maintain strategic relationships with key vendors to ensure optimum performance and value.
   • Monitor vendor performance metrics, conduct evaluations, and facilitate improvements as necessary.
6. Vendor Onboarding and Offboarding:
   • Manage the vendor onboarding process to ensure compliance with organizational requirements and due diligence.
   • Oversee the offboarding process for vendors, ensuring all contractual obligations are met and documenting lessons learned.
7. Approved Vendor List Management:
   • Maintain and regularly update the approved vendor list, ensuring it accurately reflects the organization’s needs and compliance standards.
   • Evaluate potential vendors for inclusion on the approved vendor list, conducting risk assessments and reference checks as appropriate.
8. Stakeholder Collaboration:
   • Partner with internal teams and stakeholders to understand procurement needs and deliver solutions that meet business objectives.
   • Communicate effectively with stakeholders regarding procurement strategies, processes, and updates.
9. Data Analysis and Reporting:
   • Analyse procurement data to inform decision-making, track performance trends, and report on procurement metrics.
   • Prepare and present reports to senior management on procurement activities, performance, and strategies for improvement.
10. Training and Development:
    • Lead training initiatives for procurement staff and stakeholders to promote best practices and compliance standards.
    • Mentor and develop team members, fostering a culture of continuous improvement and professional growth.

Job Requirements