Job Description

 Pre-Event Planning & Preparation:

• Assist with logistical planning and preparation for a wide range of events.
• Help coordinate with various vendors and suppliers, obtaining quotes and managing communications.
• Support the creation of event documents, including schedules, floor plans, and task lists.
• Assist in preparing event materials, such as registration kits, name badges, and promotional signage.
• Help maintain and organize event inventory and supplies.

On-Site Event Execution:

• Play a key role in the setup and breakdown of event spaces.
• Provide on-site operational support, assisting with guest registration, wayfinding, and general inquiries.
• Serve as a liaison for vendors, performers, or guests, ensuring a smooth flow of operations.
• Work closely with the operations team to handle last-minute requests and solve problems in real-time.
• Help manage event equipment and ensure all elements are functioning as planned.

Post-Event Wrap-Up:

• Assist with the post-event breakdown, including packing materials and returning equipment.
• Help collect feedback and data for post-event reporting and analysis.
• Participate in debrief meetings to discuss event successes and areas for improvement.
• Support the team with administrative tasks to close out events.

Job Requirements

Education Background:

• Currently pursuing a Diploma or Degree in Event Management, Business Studies, Administration, Management, Marketing, Communications, or a related field. 

Techincal & Computer Skills:

•  Proficiency in Microsoft Office (especially Word, Excel, and PowerPoint) is frequently required.  

Soft Skills:

• Communication: Good command of English and Bahasa Malaysia (Chinese will be a Plus).
• Teamwork: Ability to collaborate effectively in a team.
• Proactive & Detail-Oriented: A self-starter who is organized and attentive to details.
• Problem-Solving & Adaptability: Ability to thrive in a fast-paced environment. 

Practical Requirements

• Transportation: Must possess own transportation and be willing to travel for on-site event support.
• Commitment: Ability to commit to a full-time internship for a minimum duration, typically 3 to 6 months.
• Flexibility: Willingness to work irregular hours, including early mornings, late nights, and weekends, to support events. (Allowance provided)

Skills