Job Description

HR people, this one’s for you!

We’re not just looking for someone to “handle HR tasks” — we want a HR Executive who’s hands-on, detail-oriented, and ready to support recruitment, HR operations, and the overall employee experience.

Recruitment & Talent Acquisition

• Support end-to-end recruitment: job postings, sourcing, screening, interview coordination, assessments, and offer processing within timelines
• Proactively source candidates through job portals, referrals, headhunting and networking beyond inbound applications
• Maintain the applicant tracking system and provide regular hiring status updates to the HR Manager and hiring managers

Onboarding & Offboarding

• Prepare all onboarding documentation, system access and orientation materials before each new joiner’s start date
• Conduct employee orientation and assist with statutory registrations (EPF, SOCSO, PCB
• Execute the full offboarding checklist for every departure: systems access revocation, final payroll inputs, asset recovery and stakeholder notification.

Payroll Support & HR Documentation

• Process payroll inputs accurately (joiners, leavers, public holiday pay, part-timers, adjustments) with proper verification 
• Prepare and issue HR correspondence (offer letters, confirmation letters, extension letters, payment in lieu, demand letters) with thorough accuracy checks before release
• Maintain and update the master employee database in real time, keeping all records confidential and audit-rea

HR Operations & Compliance

• Execute HR SOPs consistently and highlight improvement opportunities.
• Track and follow through on day-to-day HR tasks (probation reviews, name cards, contract renewals, employee requests) within defined timelines.
• Assist in ensuring compliance with the Employment Act 1955, Industrial Relations Act 1967 and all statutory requirements

Employee Engagement & Support

• Act as the first point of contact for HR-related queries, escalating when needed 
• Support employee engagement initiatives, internal events, and welfare activities 
• Assist in managing the company’s HRDF account, coordinating training bookings and workshop logistics.

Administration & Reporting

• Generate HR reports and data (headcount, turnover, recruitment pipeline, leave balances)
• Support HR projects and cross-functional initiatives 
• Handle general administrative and welfare needs as assigned

Job Requirements

What We’re Looking For

• Minimum 2–3 years of hands-on HR experience, preferably in a media/digital environment 
• Bachelor’s Degree in Human Resource Management, Business Management or equivalent.
• Working knowledge of the Employment Act 1955, Industrial Relations Act 1967 and statutory processes (EPF, SOCSO, PCB, HRDF).
• Hands-on exposure to full-cycle recruitment, payroll support, and HR documentation 
• Meticulous, systematic and organised with strong attention to detail in record-keeping and document preparation.
• Proactive communicator with excellent written and verbal English and Bahasa Malaysia.
• Able to manage multiple tasks, meet deadlines and follow through independently with minimal supervision.
• Emotionally intelligent, approachable and able to handle sensitive employee matters with discretion.
• Willing to go the extra mile when it counts — whether it’s supporting a last-minute event or ensuring urgent matters are seen through.

Skills