Job Description

1. Administrative
   -Manage the superior's calendar: Meetings and appointments,
   -Coordinate and follow up on internal and external engagements, preparations, ensuring no overlaps, conflicts or missing any important documents or planned.
   -Prepare agendas, take minutes and follow up on meetings and tasks.
   -Book flights, accommodation, transport for business trips.
   -Prepare travel arrangements, itineraries and facilitate a smoother process for business trips.
2. Document
   -Draft, proofread, and manage correspondence (emails, reports, memo).
   -Handle confidential documents with discretion.
   -Maintain filing systems- both digital and physical.
3. Information Gatekeeping & Prioritize
   -Act as the first point of contact-screen calls, emails and visitors.
   -Prioritize tasks and filter information.
   -Ensure his/her superior is briefed and prepped in advance for any key events or decisions.
4. Any other assignments
   -To carry out any specific assignments by his/her superior.

Job Requirements

1. Education Level/Certification: Degree in any field
2. Language Proficiency: Written & Oral: English, Bahasa Malaysia & Mandarin
3. Experience: Experience as a Personal Assistant
4. Min years of experience: 1-3 years and more
5. Discretion & trustworthiness when handling sensitive & confidential information
6. Proactive thinking: Anticipate needs, pre-plan and create a sense of urgency
7. Organisational mastery: Able to juggle multiple priorities
8. Emotional Intelligence: Able to manage stress and adapt to the Director/MD's working styles
9. Able to travel locally and overseas
10. Able to stayback & overtime
11. Able to work during off/rest days to faciliate his/her superior's important meetings, events, & etc.

Skills