Job Description

• Provide full administrative and personal support to management.
   
• Organize and coordinate meetings, including:
   
• Preparing agendas
   
• Taking minutes
   
• Tracking and following up on action items.
   
• Manage calendars, schedules, travel, and accommodation arrangements.
   
• Handle confidential discussions, documents, and meetings with high discretion.
   
• Prepare reports, presentations, and documents to support decision-making.
   
• Act as the main point of contact for internal and external stakeholders.
   
• Coordinate with cross-functional teams for task alignment and administrative support.
   
• Maintain organized office records, files, and internal databases.
   
• Assist in improving office workflows and internal processes for better efficiency.
   
• Conduct research and gather relevant data or insights as requested by management.
   
• Support communication and correspondence via email, phone, and official channels.
   
• Perform ad-hoc administrative tasks assigned by management when required.

Job Requirements

• Minimum Diploma in Secretarial, Business Administration, or related field.
   
• Fresh graduates are welcome to apply (must demonstrate strong attitude, responsibility, and willingness to learn).
   
• 1–2 years experience in PA, admin, or secretary role is a plus.
   
• Proficient in Microsoft Word, Excel, and PowerPoint.
   
• Fluent in English, Bahasa Malaysia, and Mandarin (business communication level).
   
• Able to communicate confidently with Mandarin-speaking stakeholders and clients.
   
• Strong communication skills, both written and verbal.
   
• Excellent organizational, multitasking, and time-management abilities.
   
• High integrity, discreet, and able to handle sensitive information.
   
• Proactive, solution-focused, adaptable, and able to work independently or in a team.
   

Skills