Job Description

We are an expanding F&B group seeking a highly organised and proactive Management Assistant / Executive Assistant to support our senior management. This hands-on role combines executive support, operations coordination and travel to outlets/events. If you enjoy being the right hand to leadership while staying close to the action, this is for you.

Key Responsibilities:

• Manage the Executive Director’s calendar, meetings, travel arrangements, and communications.
• Prepare reports, memos, presentations, and other documents for internal and external use.
• Handle confidential information with integrity and discretion.
• Organize and prioritize incoming information, ensuring the ED is well-prepared for meetings and deadlines.
• Assist with coordination of cross-functional projects, especially between culinary, operations, and marketing teams.
• Track and follow up on key initiatives, business development tasks, and departmental goals.
• Support the ED in vendor management, including contracts, negotiations, and performance reviews.
• Maintain and organize files, records, and documentation.
• Act as a gatekeeper and liaison for the ED with internal staff and external stakeholders.
• Attend meetings, take minutes, and follow up on action items.
• Draft professional correspondence and ensure timely responses to inquiries.
• Coordinate event logistics for executive meetings, board meetings, or corporate functions.
• Support ad-hoc tasks, special projects and assignments given by management.

Job Requirements

• Diploma / Degree in Business Administration, Management or related field.
• At least 2–4 years of experience as an Executive Assistant, Management Assistant, Project Coordinator or similar role, ideally in F&B/retail.
• Exceptional written and verbal communication skills.
• English，Mandarin，BM. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.
• Proficient in Microsoft Office Suite and scheduling software (e.g., Outlook, Excel, PowerPoint).
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines under pressure.
• Understanding of food and beverage industry operations is highly desirable.
• Comfortable travelling between outlets and attending off-site meetings/events.
• May require extended hours or weekend availability based on business needs.
• Applicants must possess own transport and willing to work at Taman Perindustrian Putra, Puchong (Near to Taman Mas).

Skills