Job Description

Purchasing / Procurement Duties

• Assist in sourcing and purchasing goods, services, parts, and components based on company and project requirements.
• Request and compare quotations to support cost-effective purchasing decisions.
• Prepare purchase orders and follow up with suppliers to ensure timely delivery.
• Maintain and update inventory records and monitor stock levels where required.
• Support engineers and relevant departments with urgent material or part sourcing.

 Accounts Duties

• Key in e-invoice-related documents into the e-invoice portal and handle timely submission.
• Perform daily data entry into the accounting system.
• Assist in preparing payment vouchers and processing supplier payments.
• Maintain proper documentation of invoices, receipts, and supporting records.
• Reconcile supplier statements and resolve any discrepancies.

Administrative Support

• Handle filing, documentation, and record-keeping for both procurement and accounts.
• Perform general office administrative tasks.
• Support any ad-hoc duties assigned by the supervisor or management.

Job Requirements

• Preferably able to communicate in Mandarin - Mostly Mandarin speaking suppliers.
• Education: Minimum SPM or Diploma in Accounting, Business Administration, Procurement, or a related field.
• Experience: 1–2 years working in accounts, purchasing, or administrative support. Fresh graduates with strong interest are encouraged to apply.
• Computer Skills:Proficient in Microsoft Excel, Word, and basic accounting software.
• Able to work with online portals, including e-invoice systems.
• Attention to Detail: Strong accuracy in data entry, document handling, and record-keeping.
• Communication Skills: Able to communicate clearly with engineers, suppliers, and internal departments.

Skills