Job Description

 At Pixlr, we believe that hospitality isn't just for guests—it starts with how we show up for each other. A well-run workplace sets the tone for everything that follows, and we’re looking for someone who takes quiet pride in making that happen.

As our Office Operations & HR Administrator, you’ll play a central, hands-on role in keeping our space welcoming, functional, and organized. From greeting visitors with warmth to supporting HR processes and making sure the pantry’s ready for the morning rush—this is a role built on consistency, care, and attention to detail.

It’s a great fit for someone who values consistency, enjoys creating order behind the scenes, and becomes the person others naturally rely on—calm, dependable, and quietly essential. If you're the kind of person who notices when the printer tray is misaligned or the milk’s running low—this might just be your happy place.

The Job:

Front Desk & Hospitality

• Welcome guests with warmth, professionalism, and clarity.
• Manage calls, visitor check-ins, meeting room bookings, and ensure smooth first impressions.
• Keep shared spaces (reception, pantry, meeting rooms) tidy, stocked, and ready for use.
• Set the tone for the office each day—quietly, confidently, and with care.

Office Operations

• Monitor and restock supplies, coordinate deliveries, and liaise with vendors or building management.
• Raise and process procurement requests, manage invoices, and follow up with Finance.
• Maintain tidy and updated records—inventory lists, facilities checklists, key and access logs.
• Support basic troubleshooting or quick fixes when something breaks, runs low, or needs attention.

HR Administrative Support

• Assist with onboarding logistics: prepare name tags, access passes, parking registration, and welcome kits.
• Track medical leave submissions, collect MC certificates, and follow up on documentation gaps.
• Maintain and organize staff records and HR documentation (e.g., Google Drive, printed forms).
• Support employee travel coordination: bookings, itineraries, and reimbursement documentation.
• Provide gentle reminders and keep simple HR-related processes on track.

Meeting and Event Coordination

• Prepare rooms, refreshments, and logistics for internal meetings and training sessions.
• Help coordinate festive events or small team celebrations (decor, RSVPs, light catering, etc).
• Draft memos, send invites, and ensure event-day readiness from start to finish.

Ad-hoc & Special Support

• Assist with occasional research, bookings, or administrative support for C-Suite leaders or HR.
• Follow up on small projects and help ensure timelines are met with quiet consistency.

Job Requirements

The Person:

• Possess at least 2 years of experience in office administration or as a front desk manager.
• Excellent communication and interpersonal skills.
• Good command of English & Bahasa Malaysia (written and spoken).
• Strong organizational skills with the ability to multitask and prioritize.
• Proficiency in Google Suite (i.e Google Spreadsheet, Google Doc, etc).
• A proactive approach to problem-solving and decision-making.
• A team player with the ability to work independently with minimal supervision.

Skills