Job Description

• Act as the Person-in-Charge (PIC) for assigned suppliers, managing end-to-end responsibilities including KYC verification, payment coordination and all related correspondence.
• Verify entries posted by junior staff and interns in SQL to ensure accuracy in details, amounts and account codes.
• Prepare and check all payment documents to ensure completeness, create payment transactions and issue payment vouchers for all payments.
• Update and maintain deposit listings for both local and overseas suppliers to support effective payment planning.
• Compile and verify supporting documents for customer refunds, management claims, corporate credit card expenses, staff claims and petty cash reimbursements prior to payment preparation.
• Monitor, compile and follow up on supplier Credit Note (CN) requests with relevant internal teams until fully resolved.
• Inform suppliers and payment requesters of scheduled payment dates and provide payment slips upon completion, when necessary.
• Ensure accuracy and completeness of official bank information letters for new overseas suppliers.
• Supervise the junior staff and interns to ensure smooth day-to-day operations and timely completion of tasks.
• Update monthly bank statements for all current accounts in shared folders. 11. Assist in monthly closing activities related to accounts payable by performing monthly supplier statement of account (SOA) reconciliation and follow up on outstanding balances or unrecorded invoices.

Job Requirements

• Candidate must at least possess a Bachelor’s Degree in Accounting or Finance or equivalent.
• Minimum 1.5 years of working experience, preferably with prior experience in Accounts Payable processing.
• Good communication skills, both written and verbal. Fluent in English, written and spoken.
• Disciplined, trustworthy and is able to handle highly confidential matters.
• Sound knowledge in Google Sheets.
• Familiar with SQL Accounting Software (other softwares are considerable).
• Has a proactive and positive attitude, willing to learn and grow.

Skills