Job Description

1. Human Resources Support & Staff Monitoring

• Assist in recruitment activities, including job postings, screening, and coordinating interviews for audit and non-audit positions.
• Policy & Discipline Oversight: Act as the on-site representative for the HR department. Monitor staff attendance, adherence to office rules, and compliance with company HR policies (dress code, work hours, etc).
• Initial HR Liaison: Serve as the first point of contact for staff inquiries, feedback, or minor disputes, escalating complex issues to the main HR department promptly.
• Record Keeping: Maintain and update all employee records, attendance logs, and leave applications, ensuring all documentation is accurate and submitted to the main HR office.
• Onboarding Support: Assist in the smooth integration of new hires including preparing workstations and ensuring all necessary initial paperwork is completed.
• Performance Tracking: Assist the Audit Manager and main HR in tracking staff performance and gathering relevant feedback. 

2. Personal Assistant to Audit Manager

• Handle confidential information and communication on behalf of the Audit Manager when required.
• Assist in tracking audit job progress, deadlines, and team coordination.
• Perform day-to-day administrative duties such as filing, correspondence, and document preparation.
• Perform any other ad-hoc tasks as assigned by the Audit Manager or Management

Job Requirements

 REQUIREMENTS

• Bachelor’s Degree (or equivalent) in Human Resources, Business Administration, Accounting, Finance, or a relevant field. 
• Fresh Graduates are welcome and encouraged to apply. 
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic familiarity with HR software/tools. 
• Exceptional verbal and written communication skills in English. 
• High level of integrity and confidentiality, strong attention to detail, and a proactive, problem-solving attitude. 
• Excellent organizational and time management skills with the ability to multitask and prioritize effectively. 
• Strong proficiency (written and spoken) in Mandarin/Chinese is a significant advantage, as the role requires active communication and liaison with key Chinese-speaking clients. 

PERSONAL ATTRIBUTES

• Detail-oriented and responsible
• Proactive and organized
• Good time management skills
• Able to work under pressure

Skills