Job Description

• Liaise with sales teams and clients to ensure all required project documents are received on time, complete, and properly filed in accordance with company procedures.
• Organize and update both physical and digital files to ensure all documentation is easily accessible and up to date for audits or internal reviews.
• Support the Credit Controller in preparing, collecting, and verifying documents such as invoices, delivery orders, purchase orders, and statements of account.
• Work closely with the legal or compliance teams to ensure project and credit documents meet contractual and regulatory standards.
• Review incoming documents for completeness, accuracy, and compliance with internal requirements before submission to the Credit Controller or management.
• Handle sensitive financial and client information with strict confidentiality and in accordance with data protection policies.
• Keep customer and project data up to date in internal systems to support accurate financial reporting and credit monitoring.
• Communicate with suppliers, clients, and third parties to gather required documentation and clarify billing or credit-related matters.
• Collaborate with the sales and operations teams to ensure all transactions are accurately billed and completed before month-end closing.
• Assist the finance and credit control teams in preparing necessary documents and reconciling records for month-end closing.
• Prepare and provide necessary documentation during internal or external audits to ensure compliance with company policies and financial regulations.
• Provide day-to-day administrative support, including scheduling meetings, preparing correspondence, managing document flow, and assisting with departmental needs as required.
• To undertake any ad-hoc assignments as and when required.

Job Requirements

• Candidate must possess at least a SPM/STPM/Diploma/Bachelor's Degree in Finance/Accounting/ Administration or equivalent.
• Strong organizational and multitasking abilities.
• Excellent time management and attention to detail.
• Familiar with invoices, purchase orders, delivery orders, and credit documentation.
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Experience with accounting software (e.g., SAP).
• Fresh graduates are welcome to apply.
• Applicants must be willing to work in 3 Two Square, Petaling Jaya, Selangor.
• Office working hours is Monday to Friday, 8.30am to 6.30pm

Skills