Job Description

The Admin Executive plays a crucial role in ensuring the smooth and efficient operation of our office.This role provides comprehensive administrative support to various departments, handles daily office tasks, and contributes to a positive and organized work environment. The ideal candidate is highly organized, detail-oriented, possesses excellent communication skills, and is proficient in various administrative tasks.


Key Responsibilities:

● Provide general administrative support, including answering phones, managing mail

and deliveries, and greeting visitors.

● Maintain office supplies and equipment, ensuring adequate stock levels and

coordinating maintenance or repairs.

● Manage and organize company documents, both physical and electronic, ensuring

easy access and retrieval.

● Schedule appointments, meetings, and travel arrangements for staff.

● Prepare and distribute correspondence, reports, and other documents.

● Assist with on boarding new employees, including preparing paperwork and

coordinating training.

● Support various departments with administrative tasks, such as data entry, filing, and

record keeping.

● Process invoices, expense reports, and other financial documents.

● Maintain accurate records of office expenses and budgets.

● Assist with event planning and coordination.

● Manage office facilities, ensuring cleanliness and functionality.

● Handle confidential information with discretion.

● Contribute to a positive and collaborative work environment.

Job Requirements

Education: Diploma or Degree in Business Administration, Office Management, or a

related field preferred. Equivalent experience may be considered.

Experience: Proven experience in an administrative role, preferably in a fast-paced

environment.

Skills:

○ Excellent communication skills (written and verbal) and interpersonal skills.

○ Strong organizational and time-management skills with the ability to multitask

and prioritize.

○ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

○ Attention to detail and accuracy.

○ Ability to work independently and as part of a team.

○ Problem-solving and analytical skills.

○ Ability to handle confidential information with discretion.

○ Professional and courteous demeanour.

Skills