Job Description

About Us:

Work for an independent boutique multi-concept restaurant group. We're SME-sized with up to 80 pax, have a youthful & energetic workforce (80% of our team is below 30 y/o), and we really believe in meaningful career experiences in F&B.

Job Summary:

 The HR Recruitment & Onboarding Executive is responsible for managing the full recruitment lifecycle — from sourcing and interviewing candidates to facilitating trials and processing onboarding through to offboarding. This role also leads recruitment-related activities and projects, while continuously identifying process gaps and implementing improvements to increase transparency and efficiency across the recruitment and onboarding function. 

Job Responsibility:
  

1. Recruitment & Selection

• Source, screen, and shortlist candidates for front-of-house and back-of-house roles across Table and Apron and Universal Bakehouse
• Conduct initial interviews and coordinate trial shifts with hiring managers
• Maintain a healthy pipeline of active and passive candidates
• Track recruitment metrics (e.g., time-to-hire, source effectiveness, interview-to-offer ratio

2. Onboarding & Offboarding

• Manage end-to-end onboarding for new hires:
• Prepare and issue offer letters and employment contracts
• Collect and verify new hire documents (IC, bank details, EPF/SOCSO/EIS forms)
• Coordinate first-day setup (uniform, locker, system access, orientation)
• Manage offboarding process:
• Process resignations and exit clearances
• Conduct exit interviews and track feedback for retention insights

2. Trial Coordination

• Schedule and coordinate trial shifts for shortlisted candidates
• Communicate trial details to candidates and hiring managers
• Collect and document trial feedback for hiring decision

3. Recruitment Activities & Projects

• Lead or support recruitment initiatives, including:
• Career fairs
• Field tours and school outreach programs
• Social media hiring campaigns
• Collaborate with schools and institutions on talent pipeline programmes
• Assist with employer branding efforts to attract quality candidates

4. Process Improvement

• Identify gaps, bottlenecks, or inefficiencies in recruitment and onboarding workflows
• Propose and implement practical solutions to improve transparency and efficiency
• Develop and maintain standard operating procedures (SOPs) for recruitment and onboarding activities
• Regularly review and update documentation (e.g., offer letter templates, checklists, forms) to ensure compliance and clarity

5. Reporting & Documentation

• Maintain accurate and up-to-date records in the HR tracker (e.g., applicants, interviews, offers, first days, last days)
• Prepare monthly or ad-hoc reports for management on recruitment status and headcount movement
• Ensure all employee documentation is properly filed and stored in compliance with company policy and Malaysian labour laws 

Job Requirements

Job Requirements :

• Local Malaysian applicants only
• 18 years and above
• Comfortable with working with a non-halal establishments that serve pork and alcohol.
• Diploma or Degree in Human Resources, Business Administration, or related field
• 1–3 years of experience in an HR recruitment role
• Prior experience in F&B is preferred but not a requirement
• Strong verbal and written communication skills in English and Bahasa Malaysia
• Proficient in Google Sheets / Excel and Microsoft Office
• Ability to manage multiple tasks and open roles simultaneously
• Proactive in identifying issues and implementing solutions
• Comfortable working with candidates, hiring managers, and external partners

Skills