Job Description

The HR Executive is responsible for managing day-to-day human resource functions, including recruitment, employee relations, payroll coordination, attendance monitoring, HR documentation, training coordination, and ensuring compliance with company policies and labor laws. This role supports the company’s workforce management and contributes to a positive and productive work environment.

Job Requirements

Key Responsibilities

1. Recruitment & Onboarding

Handle end-to-end recruitment process including job posting, candidate screening, interview coordination, and offer preparation.

Coordinate onboarding process for new employees.

Prepare employment contracts, confirmation letters, transfer letters, warning letters, and resignation acceptance letters.

Maintain employee personal files and HR database.

1. Attendance & Leave Management

Monitor employee attendance, punctuality, overtime, and absenteeism.

Manage leave applications including annual leave, medical leave, unpaid leave, and emergency leave.

Follow up on attendance discrepancies, late clock-ins, and disciplinary matters.

1. Payroll & Compensation Support

Assist in payroll preparation and ensure accurate attendance records.

Coordinate statutory contributions (EPF, SOCSO, EIS, PCB) and payroll documentation.

Manage claims, allowances, overtime calculations, and deductions.

1. Employee Relations & Discipline

Handle employee grievances and provide HR support.

Draft and issue HR-related letters such as:

Show Cause Letters

Warning Letters

Confirmation Letters

Memo / Internal Notices

Support disciplinary investigations and maintain proper documentation.

1. Training & Development

Coordinate staff training, orientation, and development programs.

Monitor probation review and confirmation process.

Assist in performance appraisal activities.

1. HR Administration & Compliance

Ensure HR policies comply with Malaysian Employment Act and company regulations.

Maintain employee records, contracts, and confidential HR documents.

Prepare monthly HR reports (attendance, headcount, turnover, leave, disciplinary records).

Handle foreign worker documentation (if applicable).

Support audit and compliance requirements.

1. General HR Support

Liaise with government agencies, recruitment platforms, and external vendors.

Support employee engagement activities.

Assist management with HR planning and manpower requirements.

Perform any ad-hoc HR duties assigned by management.

Skills