Responsibilities

1. Board Resolutions

• Draft Directors' Circular Resolutions (DCRs) and Extracts for review and submission to the Supervisor.
• Circulate DCRs and Extracts to Directors for approval.
• Disseminate approved Extract DCRs to the Project Team/Management for action.
• Maintain proper records by scanning and uploading DCRs into the Electronic Document Management System (EDMS) and filing hardcopies in the DCRs file.

2. Board/Committee Meetings

• Support the convening of Board and Committee meetings by preparing agendas, coordinating with stakeholders for board papers and Matters Arising, and supervising the collation of meeting folders.
• Prepare attendance lists for meetings and ensure all required materials are ready.
• Post-meeting, assist in the dissemination of action points and extract minutes to the relevant Project Team/Management for follow-up.

3. Statutory and Regulatory Compliance

• Prepare statutory forms and compliance documents in accordance with the Companies Act, 2016 and other relevant regulations for submission to governing authorities.
• Update statutory registers and ensure proper filing of hardcopies after submission.
• Handle requests for Certified True Copies (CTC) of statutory forms and provide secretarial support for submissions to regulatory authorities.

4. Ad Hoc Assignments

• Conduct desktop research, compile data and information, and prepare presentation slides as needed.

Requirements

• Degree in Corporate Administration, Business Administration, Law, or a related field.
• Membership with professional bodies such as MAICSA, ICSA, or an equivalent qualification is an advantage.
• At least 1–2 years of experience in a corporate secretarial or governance role.
• Familiarity with the Companies Act, 2016, and other relevant statutory and regulatory requirements.