Event & Activation Operations Executive

Xamble Technologies Sdn. Bhd.

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This job is about making events come to life! You might like this job because you'll team up with others to create amazing campaigns, manage budgets, and ensure everything runs smoothly from start to finish. It’s creative and energetic!

Undisclosed

Malaysia, Kuala Lumpur

Full-Time

1 week ago

Job Description

Collaborate with internal teams to brainstorm and prepare proposals, mood boards, mock-ups, and decks for internal reviews or client pitching.

Conduct research to stay updated on consumer engagement trends, experiential marketing, and competitor activities.

Draft and manage campaign budgets, ensuring cost efficiency within allocated margins.

Work with procurement and vendors to source cost-effective materials, props, or venues without compromising quality.

Oversee end-to-end execution of campaigns under the Activation department, including PR kits, influencer events, public activations, roadshows, and both online and offline social activations.

Lead logistics planning, including vendor coordination, material sourcing, manpower arrangement, and timeline management.

Serve as a key liaison between internal departments (creative, accounts, logistics) and external stakeholders (clients, suppliers, venues) to ensure smooth campaign execution.

Schedule and lead coordination meetings or site recces as needed.

Support on-site event execution, covering logistics coordination, rehearsals, crew briefings, troubleshooting, and quality control.

Ensure smooth post-event wrap-up, teardown, and return of items.

Prepare post-event reports and analyses to assess campaign performance, identify improvements, and share learnings for future initiatives.

Assist in managing product fulfillment and ensure timely, accurate deliveries through coordination with couriers and internal teams.

Contribute to the planning and execution of internal engagement events.

Job Requirements

Min 1 – 2 years of experience in events and/or marketing/advertising sectors.

Proficient in Microsoft Office & Google Workspace.

Strong teamwork skills to work efficiently with internal teams, vendors, and clients.

Thrives in Fast-Paced Environments.

Ability to manage multiple projects simultaneously.

Independent detail-oriented and has a good sense of wit.

Effective communication skills.

Willingness to travel & work flexible hours outside standard office hours when required.

Bonus: Basic knowledge of Adobe skills.

Bonus: Event experience with large scale events or social activations is a big advantage.

Must be willing to travel and work outside of usual working hours when necessary.

Company Benefits

Competitive Salary

Based on experience and role.

Performance Bonuses

Incentives based on individual and company performance.

Flexible Working Arrangements

Hybrid or remote work options (depending on role).

Career Growth Opportunities

Training, workshops, and career development programs.

Annual Leave

Standard paid time off for holidays and personal days.

Medical & Health Insurance

Coverage for outpatient and inpatient medical needs.

Additional Info

Company Activity

Last active - few days ago

Experience Level

0 - 10 Years of Experience

Job Specialisation

Events Management, HR Operations (Payroll, Admin, Office Management), Manufacturing Operations

Company Profile

Xamble Technologies Sdn. Bhd.

Xamble Group Limited is a thriving digital ecosystem that is listed on the Australian Securities Exchange From our core business of influencer marketing to digital marketing, performance marketing, social commerce and membership platform – we cultivate communities and drive value for brands, creators and consumers with our end-to-end web3 and generative AI-enabled ecosystem.