Job Description

Transport & Logistics Coordination

• Plan, schedule, and coordinate daily transport operations
• Allocate vehicles and drivers according to delivery and operational requirements
• Monitor vehicle movements and ensure on-time deliveries
• Liaise with drivers regarding routes, schedules, and operational instructions
• Prepare vehicles for internal and external inspections (roadworthy, safety, compliance)
• Coordinate and schedule vehicle servicing, repairs, and preventative maintenance
• Maintain records of inspections, maintenance, and repair activities
• Report and follow up on vehicle defects and breakdowns
• Communicate with internal departments regarding transport schedules and requirements
• Liaise with external service providers, transport contractors, and authorities
• Handle delivery queries, delays, and operational issues professionally

Administrative Duties

• Prepare and maintain transport documentation (trip sheets, delivery notes, PODs, invoices)
• Maintain accurate records of vehicle usage, mileage, fuel consumption, and maintenance
• Capture transport and logistics data accurately in systems and spreadsheets
• File and manage all transport-related documentation
• Compile transport and logistics reports as required
• Monitor validity of driver licenses, medicals and permits are current
• Ensure compliance with transport legislation, safety standards, and company policies
• Apply for, renew, and manage port passes for drivers

Job Requirements

 Education

• Diploma or Degree in Logistics, Supply Chain Management, Business Administration, or related field.

Experience

• 1–3+ years of experience in transport, logistics, or supply chain administration (preferred).
   
• Experience with transport coordination, shipment tracking, and vendor management.
   

Skills