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This job is an Executive Assistant role where you help our CEO and CTO with scheduling, communication, and travel. You might like this job because you’ll be at the heart of the company, coordinating key projects and connecting teams across the organization.
RM 4000 - RM 6000
Kl Eco City, Kuala Lumpur
Full-Time
few days ago
Job Description
Executive Support
- Manage calendars, scheduling, and meeting coordination for CEO and CTO across multiple time zones.
- Prioritize appointments and ensure alignment with business and product priorities
- Prepare meeting agendas, presentations, and briefing materials.
- Track action items and follow up with internal teams.
Communication & Coordination
- Act as a coordination bridge between leadership and internal teams (Engineering, Operations, Sales)
- Draft and manage internal and external communications when required.
- Support stakeholder and investor meeting logistics
Operations & Documentations
- Organize executive documents, reports and confidential materials
- Maintain structures of digital filing systems in Lark
- Assist in preparing business reports, decks and summaries
Travel & Management
- Coordinate travel arrangements, accommodations, and itineraries.
- Support planning for leadership offsites, client meetings, and company events.
Project & Task Management
- Assist with tracking strategic initiatives and cross-functional projects.
- Monitor deadlines and ensure timely execution of leadership priorities
- Support ad-hoc operational or product-related coordination tasks.
Job Requirements
- 2-5 years of experience as an Executive Assistant or in an Operations/Coordination role supporting senior leadership
- Proven experience managing complex calendars and scheduling across multiple time zones
- Strong written and verbal communication skills, with the ability to draft professional correspondence independently
- Experience coordinating travel logistics including flights, accommodations, and detailed itineraries.
- Proficient in digital productivity tools such as Google Workspace, Lark, Notion, or equivalent platforms
- Demonstrated ability to organize and maintain confidential documents and digital filing systems
- Strong attention to detail with consistent follow-through on action items and deadlines
- Ability to work independently in a fast-paced, startup environment with shifting priorities.
- High level of discretion and integrity when handling sensitive information
Skills
Company Benefits
No Car? No Problem
Prime location! Just a short walk from LRT & KTM Abdullah Hukum and ditch the traffic and enjoy a stress-free commute every day!
Get Paid What You're Worth
We benchmark our salaries against the market to make sure you're always fairly compensated. No lowball offers, just real value for real talent.
Full Medical Coverage, Inside & Out
GP visits, hospitalization — all covered. We take care of our people so you can focus on doing great work without worrying about medical bills.
Rest Well, Work Better
We give you more leave than required, honour every PH, and start the day a little later, so you always come in refreshed and ready to do your best.
Real People, Real Culture
Diverse, inclusive, and real. Be yourself, speak up, and find your place in a team that genuinely gets you.
Work Hard, Play Together
Every quarter, we ditch the desks and get together for fun team activities Think bowling, pickleball and good times that bring the whole crew closer.
Additional Info
Company Activity
Last active - few hours ago
Experience Level
4 - 7 Years of Experience
Career Level
Senior Executive
Job Specialisation
Company Profile
